City Clerk​/Finance Director - Pauls Valley

City Clerk/Finance Director - Pauls Valley

City of Pauls Valley, Oklahoma

City Clerk/Finance Director

Position Summary

The City of Pauls Valley is seeking a highly organized, detail-oriented professional to serve as its City Clerk/Finance Director. This key leadership position combines the statutory responsibilities of the Municipal Clerk with oversight of the City’s financial and administrative operations.

The City Clerk/Finance Director serves as the official record keeper for the City and works closely with the City Manager, Mayor, City Council, municipal authorities, department heads, auditors, regulatory agencies, employees, and the public.

The successful candidate must demonstrate integrity, professionalism, excellent customer service, sound financial judgment, and the ability to manage multiple priorities while maintaining confidentiality and compliance with federal, state, and municipal requirements.

Essential Duties and Responsibilities

Prepare agendas, minutes, and official records for City Council, municipal authority, board, and committee meetings assigned.

Maintain official municipal records in accordance with applicable records-retention requirements.

Certify, publish, and maintain ordinances, resolutions, legal notices, contracts, and other official documents.

Coordinate municipal elections and administer oaths of office.

Process Open Records requests and help ensure compliance with the Oklahoma Open Meeting Act and Oklahoma Open Records Act.

Serve as a liaison among elected officials, City departments, governmental agencies, businesses, and the public.

Maintain the official City Code and permanent records of City actions.

Attend evening meetings of the City Council and other boards as required.

Direct and administer the City’s financial operations, including accounts payable, accounts receivable, payroll, purchasing, bank deposits, reconciliations, and financial reporting.

Coordinate preparation and administration of the City’s annual operating budget.

Prepare monthly and annual financial reports for the City Manager, City Council, municipal authorities, auditors, and regulatory agencies.

Monitor departmental revenues and expenditures for compliance with adopted budgets.

Maintain the City’s general ledger and ensure that financial transactions are properly recorded and classified.

Prepare financial records and support documentation for annual audits and work closely with the City’s independent auditor.

Oversee payroll processing, employee benefits, payroll tax reports, retirement contributions, and required with holdings.

Reconcile bank accounts and maintain accurate accounting and investment records.

Account for utility payments, taxes, licenses, permits, grants, and other City revenues.

Assist with debt administration, capital planning, grants, and long-term financial forecasting.

Develop and maintain appropriate internal controls, accounting procedures, and financial policies.

Maintain and administer the City’s Encode accounting and financial management software.

Provide financial information and recommendations to the City Manager and City Council.

Administrative Operations

Provide courteous and professional assistance to residents, businesses, employees, and visitors in person, by telephone, and electronically.

Maintain personnel, payroll, insurance, financial, contract, and other administrative records.

Coordinate purchasing activities and help ensure compliance with applicable purchasing laws and City policies.

Assist with employee training, conferences, travel arrangements, and administrative scheduling.

Maintain records related to City property, vehicles, liability insurance, and workers’ compensation and assist with claims processing.

Provide administrative and financial support to City…