Student Employment & Payroll Coordinator

Student Employment & Payroll Coordinator

The Student Employment & Payroll Coordinator manages and administers Langston University's Student Employment Program. This role is highly student-focused and customer-oriented, working closely with students, faculty, and staff to ensure smooth payroll processing, effective administration of student employment policies, and accurate student record management.

Key

Duties and Responsibilities:

• Manage and administer the University's Student Employment Program, including job postings, student hiring, evaluations, onboarding, and maintenance of student employment records, ensuring compliance with employment regulations.
• Coordinate and update Human Resources website content related to student employment.
• Manage electronic timesheets for student workers, providing training and guidance as needed.
• Assist with monthly benefits processing for student employees.
• Perform calculations and production of student payroll, including electronic personnel action forms (EPAFs), approvals, and redistributions.
• Assist with faculty and staff monthly payroll, review overtime reports, and serve as backup to the Payroll Manager as needed.
• Prepare statistical reports, policy manuals, and procedural guides (e.g., Student Employment Handbook, Procedures Manual).
• Conduct surveys and generate reports, such as the Federal Work Study report for the Financial Aid Office.
• Organize and facilitate student employment workshops, orientations, and training sessions each semester.
• Respond to student employment verification requests, providing professional and timely assistance.
• Chair and support the Student Employment Advisory Committee.
• Serve as a liaison between students, employees, IT personnel, and relevant state and federal agencies.

Minimum Qualifications:

• Associate's degree in Human Resources, Accounting, Business Administration, or related field.
• Experience in payroll, human resources, student employment services, or a related administrative field.
• Basic knowledge of payroll processes, timekeeping, and employee records management.

Skills, Proficiencies, and/or Knowledge:

• Demonstrated knowledge of payroll and employment regulations (FLSA, I-9, W-4, etc.)
• Strong customer service and communication skills, with the ability to interact effectively with students, faculty, and staff.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a structured environment.

Preferred Qualifications:

• Bachelor's Degree in Human Resources, Business, Accounting, or related field.
• 2–4 years of experience in payroll processing, student employment programs, or HR administration.
• Experience working in higher education or with student populations.
• Experience with HRIS (Human Resources Information Systems), such as Ellucian Banner.
• Familiarity with electronic personnel action forms (EPAFs).
• Experience managing or coordinating employment programs, including hiring, onboarding, and compliance.
• Knowledge of federal work-study programs, employment regulations, and E-Verification procedures (I-9 compliance).
• Experience preparing reports, procedural manuals, or training materials.
• Demonstrated ability to lead workshops, orientations, or training sessions.
• Experience collaborating across departments and serving as a liaison with internal and external stakeholders.