HR Administrator

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Full Time Indirect Catoosa, OK, US

3 days ago Requisition

Position Summary

The HR Administrator
- Onboarding coordinates and manages the employee onboarding process to provide an organized, welcoming, and consistent experience for new hires joining Kelvion. This position serves as a primary point of contact for new employees and partners with Talent Acquisition, Human Resources, hiring managers, Payroll, Benefits, IT, Safety, and other departments to facilitate a successful transition into the organization.

The role independently manages assigned onboarding activities, monitors pre-employment and first-day readiness requirements, and uses professional judgment to resolve routine onboarding issues. The HR Administrator
- Onboarding also performs HR transactional work throughout the employee lifecycle, maintains accurate employee data and documentation, and contributes to improvements in HR processes, compliance, and service delivery.

Responsibilities and Duties

Onboarding and New-Hire Experience

• Coordinate assigned onboarding activities from accepted offer through the employee’s initial period of employment.
• Serve as a primary point of contact for new hires by providing timely communication, answering questions, and helping employees prepare for their first day.
• Develop and maintain onboarding schedules, checklists, communications, resources, and other materials.
• Initiate and monitor pre-employment requirements, including background checks, drug screenings, employment eligibility verification, and other applicable processes.
• Review onboarding documentation and pre-employment results for completeness, accuracy, and compliance with established requirements.
• Complete Form I-9 and E-Verify processes in accordance with federal requirements and company procedures.
• Coordinate orientation schedules, presenters, facility access, equipment, system access, and required training.
• Conduct or support new-hire orientation sessions covering company information, policies, benefits, timekeeping, workplace expectations, safety requirements, and available resources.
• Partner with hiring managers, IT, Payroll, Benefits, Safety, and other departments to identify and resolve readiness issues before an employee’s start date.
• Support onboarding for hourly, salaried, temporary, and other employee populations across assigned locations.
• Monitor onboarding milestones, outstanding documentation, orientation attendance, and required training completion.
• Follow up with new employees and hiring managers to identify concerns and support successful integration into the organization.
• Collect and evaluate feedback from new hires and hiring managers to identify opportunities to improve the onboarding experience.
• Recommend practical improvements that increase onboarding efficiency, consistency, compliance, and employee satisfaction.
• Assist with the development and standardization of onboarding practices across departments and locations.

HR Transactions and Operations

• Process employee lifecycle transactions, including new hires, transfers, promotions, job changes, pay changes, manager changes, location changes, and terminations.
• Review transaction requests and supporting documentation for accuracy, completeness, consistency, and required approvals.
• Enter, update, and maintain employee information in the human resources information system and other applicable systems.
• Research and resolve routine data or transaction discrepancies by reviewing source documentation, system information, and established HR practices.
• Coordinate with Payroll, Benefits, Compensation, Talent Acquisition, and other HR functions to support accurate and timely transaction processing.
• Prepare employment-related letters, forms, reports, and other standard HR documentation.
• Maintain electronic employee records and personnel files in accordance with company policies and record-retention requirements.
• Respond to employee and manager questions regarding onboarding, HR processes, forms, policies, and system navigation.
• Interpre…