Senior Executive Assistant & Project Lead to President

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Full Time Professional Brooksville, FL, US

5 days ago Requisition

Job title:

Senior Executive Assistant to the President

Department:

Executive Office

Reports to:

President

FLSA status:

Exempt

Position type:

Full-time, on-site

Travel:

Some travel

Date modified:

May 14, 2026

Position summary

BDC is entering the most significant growth phase in our history. The Senior Executive Assistant to the President is the President’s right hand — a force multiplier responsible for protecting executive focus, driving projects across departments to completion, and bringing operational discipline to a fast-moving company that is scaling rapidly.

This is not a traditional executive assistant role. While calendar, travel, and communications management form part of the foundation, the majority of this role is project ownership, documentation, follow-through, and cross-functional coordination
. The right candidate is a go-getter who runs toward problems, closes loops without being asked, and builds the systems that let leadership move faster.

Why this role matters

BDC is positioned to grow 10x over the next several years. The President cannot personally drive every initiative across Operations, Finance, Marketing, HR, and the new South Carolina facility launch. This role is the connective tissue — the person who ensures decisions get made, projects get delivered, and nothing falls through the cracks. The right hire here directly accelerates company growth.

Champion BDC’s core values

• Embody BDC’s core values in every interaction — with team members, vendors, customers, and partners.
• Reinforce the company’s culture of excellence, tenacity, and humility by leading through example.
• Hold yourself and others accountable to the BDC standard of doing more with less, delivering exceptional results, and never giving up.
• Bring positive energy, a sense of urgency, and a “figure it out” mindset to every task.

Drive executive priorities and project execution

• Own end-to-end project coordination for initiatives sponsored by the President — from kickoff through delivery — across Operations, Finance, Marketing, HR, IT, and the new manufacturing facility.
• Track action items, deliverables, and deadlines from leadership meetings; follow up with department owners to ensure on-time completion.
• Identify projects at risk before they slip, elevate appropriately, and drive resolution.
• Prepare executive briefs, status reports, and presentations that distill complex information into clear decisions.
• Maintain a real-time dashboard of all active executive-sponsored projects and their status.
• Close loops without being asked — if a decision is open, if an answer is owed, if a deliverable is late, you drive it to resolution.

Build operational discipline through documentation

• Document processes, workflows, and decisions to create lasting institutional knowledge as the company scales.
• Develop and maintain Standard Operating Procedures (SOPs), templates, checklists, and playbooks for repeatable activities across departments.
• Identify and close documentation gaps that slow down new hires, transitions, or audits.
• Maintain version‑controlled, organized file structures across the executive office.
• Build the operational rhythms (weekly check‑ins, monthly reviews, quarterly planning) that keep leadership aligned as the company grows.

Protect and optimize executive time

• Manage the President’s calendar with strategic intent — protect deep‑work blocks, batch low‑value interruptions, and ensure preparation time precedes every meaningful meeting.
• Triage incoming communications across email, phone, and messaging platforms; respond, redirect, or elevate based on context.
• Coordinate complex travel logistics, including Southeast plant trips, customer visits, trade shows, and executive meetings — anticipating needs, building itineraries, and resolving issues before they reach the President.
• Prepare briefing materials and read‑aheads at least 24 hours before key meetings.
• Capture meeting notes, action items, and decisions for…