Quality Document Coordinator

Overview

The Quality Document Coordinator provides administrative support for the daily operations of the Quality Department and maintains Quality documentation. The Coordinator reports to the Manager of Welding & NDE and assists all members of Project Services Quality. Additional tasks may be assigned by the Manager of Welding & NDE.

• Actively supports the Company's commitment to safety and its Core Values.
• Represents the Company with high ethical standards while adhering to the Code of Business Conduct and Ethics.
• Provides general administrative support to the Quality team, including preparation of memos, reports, and other correspondence.
• Manages the Welder Management Database for all operating units, including Welder Qualification Records, Welder Continuity data and reports, WPQ templates, and standardized WPQ and Continuity processes.
• Performs quality checks of WPQs for compliance with ASME Section IX and applicable Construction Standards.
• Manages NDE Certification file processing and distribution, including training and certification materials, for all operating units and approved shop supervisors, field supervisors, and NDE trainers.
• Tracks Visual Acuity and NDE Certification expiration dates and Notifies shop and field supervisors.
• Manages API and AWS certification records for all units to ensure compliance with company requirements and applicable standards.
• Manages inspection equipment records within Tool Watch, including tracking, documentation accuracy, and compliance monitoring, to support quality assurance, audit readiness, and operational reliability.
• Manages the welding and NDE distribution function to ensure that all documents sent, received, or archived are properly controlled and maintained within master records.
• Develops, maintains, and standardizes forms, templates, and reports within the Corporate Welding and NDE Integrated Management System (IMS) to support process improvement, consistency, and compliance across all operating units.
• Assists the Project Services Quality team with other tasks as assigned.

• 3+ years of administrative support experience with a strong working knowledge of general office procedures.
• Previous experience with quality and welding documents preferred.
• Previous experience with CEI Weld Pro Write would be a plus.
• Excellent computer skills, including proficiency with MS Word, Excel, Intelex, PowerPoint, and Outlook.
• Strong organizational skills; detail-oriented with a sense of urgency for completing assignments.
• Excellent communication and interpersonal skills; courteous, professional, and diplomatic in dealing with internal and external contacts.
• Excellent time management skills, with the ability to prioritize work and manage multiple projects with conflicting deadlines.
• Ability to work well under pressure and maintain a positive, professional demeanor.
• Ability to maintain confidentiality.

Benefits:
Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.