More jobs:
Accounts Payable Specialist
Job in
Olathe, Johnson County, Kansas, 66051, USA
Listed on 2026-07-18
Listing for:
Neighbors Construction Company, Inc.
Full Time
position Listed on 2026-07-18
Job specializations:
-
Accounting
Accounts Payable Clerk, Accounting Assistant, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring vendor invoices, subcontractor payments, and project-related expenses are processed accurately and on time. This role requires strong organizational skills, attention to detail, and the ability to work closely with project managers and subcontractors in a fast-paced construction environment.
Key Responsibilities- Process, code, and enter vendor and subcontractor invoices in a timely and accurate manner
- Match invoices to purchase orders and job cost codes to ensure proper allocation across active projects
- Review and verify subcontractor lien waivers and compliance documentation prior to payment release
- Prepare and process weekly check runs, ACH payments, and wire transfers
- Reconcile vendor statements and resolve discrepancies or billing issues promptly
- Maintain organized, audit-ready AP files, both physical and digital
- Respond to vendor and subcontractor inquiries regarding payment status and invoice issues
- Assist with month-end close, including AP accruals and account reconciliations
- Track and manage retainage and job cost reporting in coordination with project managers
- Support the preparation of 1099s and other year-end reporting requirements
- Identify opportunities to improve AP processes and internal controls
- 3+ years of accounts payable experience, preferably in construction or a related industry
- Familiarity with job costing and construction accounting software (e.g., Acumatica, Sage 300 CRE, Foundation, Quick Books, or similar) strongly preferred
- Working knowledge of lien waivers, retainage, and subcontractor payment processes a plus
- Strong Excel skills and comfort working with high transaction volume
- Excellent attention to detail and accuracy in data entry and reconciliations
- Strong organizational and time‑management skills, with the ability to meet recurring deadlines
- Clear, professional communication skills for interacting with vendors and internal teams
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred, but not required with equivalent experience
- Health, dental, and vision insurance
- 10 days of paid time off (no accumulation of non-used PTO days)
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