Billing Coordinator

• Under general supervision, perform a variety of routine and non‑routine moderately complex billing functions.

• Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines.

• Review and verify proposals/contracts to ensure accurate and complete project registrations.

• Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided.

• Read and understand project contracts as they are related to billing and revenue recognition functions.

• Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.

• Create and maintain electronic project files.

• Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review.

• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup.

• Communicate project financial information to management for assigned projects.

• Perform routine collections efforts for centralized National Accounts.

• Provide excellent client service by maintaining a positive and professional attitude.

• High School diploma or equivalent
• Minimum 3 years’ accounting related experience.
• Associate’s degree preferred.
• Valid driver’s license with acceptable violation history.

Demonstrates expertise in billing functions, project contract analysis, and revenue recognition while ensuring compliance with accounting standards and internal controls. Strong client service orientation and effective communication of financial information are essential.

• Billing Functions
• Project Contract Analysis
• Revenue Recognition
• Client Service
• Accounting Standards

• Billing Preparation
• Invoice Generation
• Budget Validation
• Financial Auditing
• Contract Review

• Professional Attitude
• Communication Skills
• Client Relationship Management

• High School Diploma
• Associate's Degree Preferred

• Accounting
• Project Management
• Revenue Recognition
• Contractual Agreements
• Collections

• Electronic Project Files