Accounts Payable Coordinator 3

Job Title:
Accounts Payable Coordinator 3

The Accounts Payable Coordinator 3 supports the accounts payable function by performing a variety of tasks, including invoice-to-purchase-order matching, invoice data entry and posting, vendor statement reconciliation, and resolving invoice-related issues. This role requires strong analytical skills, the ability to manage a high volume of work, and effective communication with internal teams and external vendors. The position offers an opportunity to build experience within a large, established organization and work in a hybrid environment after initial training.

• Receive, review, process, and reconcile supplier invoices in a timely and accurate manner.
• Perform 3-way matching of invoices, purchase orders, and packing slips to ensure proper authorization and accuracy.
• Prepare vendor account reconciliations by comparing supplier statements with organization payables and resolving any discrepancies.
• Troubleshoot and resolve invoice discrepancies by collaborating with Indirect Procurement, Receiving, Corporate Accounts Payable, and vendors.
• Perform invoice data entry and posting, ensuring completeness and accuracy of information in the accounts payable system.
• Prepare schedules, reports, and analyses as assigned to support accounts payable operations and financial reporting.
• Support and provide backup coverage for the accounts payable team during absences to maintain continuity of operations.
• Perform additional data entry and data mining tasks as assigned to support process improvements and information needs.
• Work on-site in the Olathe, KS office while coordinating with a supervisor and team based in Reno, NV, utilizing a designated liaison for communication and training.
• Participate in full-time, on-site training and transition to a hybrid work schedule as appropriate after training.

• At least 2 years of accounts payable experience, preferably handling invoice processing, matching, and reconciliations.
• Proficiency in data entry with strong attention to detail and accuracy.
• Working knowledge of Microsoft Excel for organizing, analyzing, and reporting financial data.
• Experience with SAP or SAP ERP systems, particularly in an accounts payable or finance environment (preferred).
• Ability to manage a high volume of invoices and tasks while effectively prioritizing work.
• Strong analytical skills to identify, investigate, and resolve typical accounts payable issues.
• Effective communication skills for interacting with vendors and internal teams to resolve invoice discrepancies.
• Associate’s degree or equivalent education.

• Experience in a manufacturing or similar industry is a plus.
• Comfort working with cross-functional teams such as Procurement, Receiving, and Corporate Accounts Payable.
• Ability to adapt to working with a distributed team located in different offices.
• Interest in gaining experience within a large, established organization.

This role is based in the Olathe, KS office, working closely with a supervisor and accounts payable team located in Reno, NV, supported by an on-site liaison for communication and training. During the training period, the position requires full-time on-site presence. After training, a hybrid schedule is available, typically involving 3-4 days in the office per week, Monday through Friday. The position is structured as a contract role, expected to last approximately 6 months to 1 year.

Work is performed in a professional office setting using tools such as Microsoft Excel and SAP/SAP ERP, with regular collaboration across procurement, receiving, and corporate accounts payable functions.

This is a Contract position based out of Olathe, KS.

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification…