Facilities Coordinator

Overview

It starts with our culture... Common sense has never been common. If it were, the world would be a different place. Things would run smoothly and on time. People would do what they say and say what they do. Everything would be fair, without all the small talk. And banks would only sell you what you need. When a banker looked at a client, they wouldn’t just see a number, they’d see a dad or a mom or a graduate or a business owner.

Our Bankers understand the complexities of people’s lives and offer simple solutions. That’s the basics of Relationships. Fairness. Simplicity®. When you choose our Company, you have an opportunity to make an impact beyond the walls of our buildings.

As a Facilities Coordinator, you will provide general administrative support to the Facilities Management team and serve as primary point of contact for facilities requests (office supplies and equipment, shipping & receiving, consumables, maintenance & repairs). This includes monitoring e-mail and calendar activities for the Town Pavilion executive office and providing alerts and reminders. You will schedule and coordinate vendor activities while following guidelines to ensure secure access around the building, assist the Facilities Manager and Director of Facilities in planning and managing office expansion, moves and reconfigurations, maintain accurate seating charts with HR, understand escalation paths and direct follow‑up to ensure timely completion of requests.

You will maintain positive vendor relationships, ensure fair pricing and prompt service, manage inventory and budget, respond to and resolve associate requests promptly via the ticketing system, and build rapport with clients and associates while treating everyone with respect and consideration. All associates must comply with bank policies and regulations, including Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC) requirements.

• Associate’s degree or equivalent combination of education and related work experience.
• 1+ year of experience providing administrative support.
• Effective organizational and time‑management skills.

• Bachelor’s degree or equivalent combination of education and related work experience.
• 3+ years of job experience in facilities support.

• Strong analytical ability to synthesize and communicate complex information. Uses intuition and experience to complement data.
• Ability to think analytically and apply critical thinking skills to issues. Works well in group problem‑solving situations.
• Strong initiative – volunteers readily, undertakes self‑development activities, seeks increased responsibilities, asks for and offers assistance when needed.
• Strong oral and written communication skills with the ability to clearly and concisely articulate issues.
• Ability to calculate figures and amounts (discounts, interest, commissions, proportions, percentages, area, circumference, volume) and apply basic algebra and geometry.
• Ability to prioritize competing demands and manage multiple tasks and projects effectively.
• Proficiency with Microsoft Office suite (PowerPoint, Word, Excel).

• Committed to meritocracy and promoting growth within roles.
• Office setting with traditional hours.
• Must work at a rapid pace to build functions according to plan.
• Must be willing to work overtime and be on‑call outside of traditional hours, including weekends.
• Standing or sitting for moderate periods of time (typically no longer than 8 hours).
• Physical tasks may include pushing, pulling, bending, twisting, raising arms overhead, and operating standard office machinery.
• Must be willing to travel up to 25% of the time.

In addition to financial compensation, we offer a generous benefits package that includes insurance, 401(k), an associate stock purchase program, paid time off, and associate banking perks.

The Bank is committed to providing qualified applicants and associates reasonable accommodation, when necessary, to enable the individuals to complete the application process and or perform the essential functions of the job. An applicant or associate…