Administrative Specialist
Listed on 2026-05-31
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Join to apply for the Administrative Specialist role at Kansas Department of Health and Environment
.
Posting closes:
January 8, 2026. Required documents must be uploaded by January 8, 2026.
Kansas Department of Health and Environment (KDHE) is led by Secretary Janet Stanek and comprises three divisions:
Public Health, Environment, and Health Care Finance (including the State’s Medicaid program, Kan Care). KDHE is the only agency that consolidates these entities under one roof, enabling a holistic approach to improving and protecting the health and well‑being of all Kansans.
The position (K0232617) processes walk‑in requests submitted through kiosks, verifies information and eligibility for certificates, and makes use of judgment and authority to approve or deny requests. The role requires advising applicants, explaining situations, and referring issues to the correct staff. It manages fee collection, customer service, and ensures compliance with the Uniform Vital Statistics Act and state policies.
Key Responsibilities- Key regular mail into the Point of Sale (POS) system while working the front counter.
- Process requests requiring specific coding and processing into the POS system, including Amendments and Corrections.
- Handle daily funeral home requests and courier requests immediately upon receipt.
- Match copies of records or response sheets with the correct application and receipt.
- Review printed certificates to ensure the issuable record is appropriate and can be legally issued.
- Trim certificates according to guidelines.
- Review requests for fraudulent information or identity theft indicators.
- Validate payments, including system‑generated checks for credit/debit card payments.
- Report errors to supervisor and follow proper procedures to correct them before business close.
- High School Diploma
- Valid driver’s license (required for operating a state vehicle, private vehicle, or rental vehicle).
- Two years of experience in general office, clerical, and administrative support work.
- Proficiency in Word, Excel, PowerPoint, and Access.
- Proofreading, editing, and attention to detail.
- Strong communication and interpersonal skills.
- Ability to use a 10‑key adding machine.
- Data entry skills; typing 40‑50 words per minute.
- Bookkeeping or accounting experience.
- Six months experience as a cashier or bookkeeper.
- Six months experience handling confidential information.
- One year experience in customer service.
- One year experience in office support or clerical work.
- Kansas Tax Clearance Certificate within ten (10) days of job offer.
- Fingerprinting and criminal history check per K.S.A. 65‑2402(b) for Office of Vital Statistics positions.
- Name:
Kyle Sanders - Email: kyle.sanders
- Mailing Address: 1000 SW Jackson St. Suite 580, Topeka, KS 66612
My Contact Information page.
My Job Applications page.
My Job Applications page.
- Transcripts
- DD214 (if claiming Veteran’s Preference)
- Resume
- Cover Letter
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you are a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the…
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