Lease Administrator

Rally House is seeking a detail‑oriented Lease Administrator to support the Real Estate and Finance teams by managing lease documentation, critical dates, and occupancy cost tracking across our growing store portfolio.

• Maintain and update lease abstracts and critical lease data in the lease management system.
• Track and manage critical lease dates including rent commencements, option notices, expirations, and rent escalations.
• Maintain lease files, amendments, notices, and related documentation.
• Support real estate committee reporting and draft executive summaries.
• Assume additional duties as required in response to organizational growth and changing priorities.
• Review rent invoices and reconcile charges against lease terms (base rent, CAM, taxes, insurance, and other recoveries).
• Assist with reviewing and tracking CAM reconciliations and identifying discrepancies.
• Monitor percentage rent reporting and break point calculations where applicable.
• Support the Real Estate team with lease interpretation and summary analysis.
• Review estoppel certificates for accuracy and ensure lease terms, amendments, and key dates are accurately reflected prior to execution.
• Coordinate with the company’s insurance broker to obtain and maintain Certificates of Insurance for all store locations in accordance with lease requirements.
• Prepare reports on lease obligations, upcoming critical dates, and occupancy costs.
• Assist with compiling information for internal financial reporting and audits.
• Ensure gross sales reporting is accurate and provided promptly pursuant to the lease.
• Coordinate with Finance, Accounting, and Store Operations on lease‑related matters.
• Assist with landlord correspondence related to billing inquiries and lease compliance.
• Support the construction team during relocations, renovations, and new store openings while ensuring all related milestone dates are accurately maintained in the lease management system.

• Ability to review and interpret commercial lease documents, terms, and compliance requirements.
• Ability to work effectively across departments in a fast‑paced environment.
• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills.

• Bachelor’s degree or equivalent experience in related fields.
• 1–3 years of lease administration, real estate, or related experience preferred.
• Ability to thrive in a fast‑paced, high‑volume environment while maintaining strong attention to detail.
• Proficiency in Excel and ability to work with lease data and financial information.
• Experience with lease administration software (Net Suite) is a plus.

• Ability to operate a computer, keyboard, mouse, and other standard office equipment.
• Able to clearly view and read information on a computer screen.
• Occasionally lift or move items up to 15 pounds.

On‑site in Lenexa, KS.

$70,000.00 - $80,000.00.