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Account Coordinator - Project Assistant
Job in
Olathe, Johnson County, Kansas, 66061, USA
Listed on 2026-06-03
Listing for:
JARBO
Full Time
position Listed on 2026-06-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Business Administration, Admin Assistant
Job Description & How to Apply Below
What We Offer
- Base pay $22.00-$24.00 per hour with performance-based reviews.
- Medical, dental, and vision insurance effective the 1st of the month after start date.
- Paid time off starting at 13 days in year one and increasing in year two, plus paid holidays and 2 floating holidays.
- 401(k) plan with employer match.
- Employer-paid life, short-term disability, and long-term disability insurance.
- Manage and update a high volume of job orders with accuracy across multiple active projects.
- Act as the central point of contact between technicians, clients, subcontractors, and vendors.
- Coordinate project schedules, material deliveries, and service timelines to keep work on track.
- Gather and track quotes, subcontractor bids, and delivery confirmations in shared systems.
- Provide regular status updates to clients and resolve issues before they escalate.
- Bachelor's degree or equivalent professional experience.
- Minimum 1 year of administrative, project coordination, or account support experience.
- Proficiency in Microsoft Excel, Outlook, and Word.
- Strong written and verbal communication skills with internal and external stakeholders.
- Proven ability to manage competing deadlines and multiple priorities accurately.
- Prior experience in commercial construction, facilities, or service-industry coordination.
- Familiarity with job-order or work-order management systems (e.g., Service Channel, Corrigo, FMX, or similar).
- Exposure to subcontractor scheduling, COIs, or vendor onboarding workflows.
- Basic understanding of construction terminology and project phases.
- Experience supporting field technicians or operations teams remotely.
- On-site role at office in Olathe, KS; standard weekday daytime shift.
- Prolonged periods sitting at a desk and working on a computer.
- Occasional lifting up to 15 lbs (office supplies, files, equipment).
- Visual acuity for screen-based work and frequent phone/email communication.
- No regular travel required.
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