Executive Assistant to President​/CEO and CFO; Board Liaison

Job Description:

This position provides a high level of active and independent administrative support to the Executive Team of Kansas Health Science University. The role offers essential administrative support to the CEO, CFO and other members of the Cabinet and collaborates closely with the executive assistants serving the Academic Affairs, Student Affairs, and Advancement teams. The position coordinates all organizational activities related to the KHSU Board of Trustees and board committees.

• Collaborate with Executive Staff:
  Provide active and independent administrative support in a dynamic environment to the President and the President’s Cabinet members as requested.
• Manage and facilitate executive projects, ensuring timely completion and high-quality standards.
• Serve as a project manager for the President’s Cabinet, coordinating efforts and streamlining communication.
• Prepare and oversee detailed agendas for meetings, ensuring all materials and follow-ups are handled proactively.
• Coordinate travel arrangements, including flights, hotels, and ground transportation.
• Create and manage high-level correspondence and communication pieces such as executive reports, presentations, and staff communications.
• Handle confidential or complex tasks with a high degree of discretion, judgment, tact, and diplomacy.
• Participate in the preparation, monitoring, and reporting of annual operating budgets and related financial reports.
• Coordinate logistics for conferences, meetings, and events.
• Assist Operations with facility management, IT requests, and other miscellaneous tasks.
• Manage special projects and reports as assigned.

• Manage all aspects for the KHSU Board of Trustees (BOT) and board committees.
• Plan and execute all BOT/committee meetings, conferences, system-wide special events, or retreats.
• Facilitate all correspondence to the BOT, committee, and council members.
• Utilize and manage Diligent Boards online portal for board materials and coordinate Diligent training for new users.
• Schedule and manage the master board and committee meeting calendar.
• Prepare agendas, documents, presentations, and reports, including composition, editing, spelling, grammar, and proofreading.
• Attend all board and committee meetings to record and transcribe meeting minutes.
• Coordinate all routine and non-routine governance activities such as election cycle, committee assignments, conflict of interest disclosure statements, trustee self‑assessment process, bylaw, and manual updates.
• Manage board templates, document repository, and record keeping.
• Coordinate board/committee records with The Community Solution Education System, Office of the Corporate Secretary, and facilitate requests from the System Board Affairs Office.
• Be available to travel and attend various board and committee meetings.

• Responsive and anticipatory with the ability to manage priorities and detail.
• Capable of handling multiple tasks and meeting competing deadlines with minimal supervision.
• High reliability and commitment to confidentiality.
• Strong customer service orientation and professional relationship management skills.
• Advanced technical skills, including proficiency in Microsoft Office (Teams, Word, Excel, PowerPoint) and web applications.
• Flexibility to participate in special assignments and events during non-standard hours.

• Bachelor’s degree preferred; significant relevant experience will also be considered.
• Three to five years of related experience required.
• Advanced knowledge/skills with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Internet tools.
• Experience in higher education preferred.
• Experience working with boards, governance structures, or student government preferred.

• High level of professionalism, discretion, and judgment with confidential information.
• Strong oral and written communication skills.
• Ability to multi‑task and maintain high productivity and efficiency.
• Team‑oriented approach with collaborative relationship building.
• Strong interpersonal skills and ability to interact calmly with diverse constituencies.
• Ability to work independently and as a…