Procurement Officer III

Position Summary

Manages and maintains a master database of all agency contractual agreements. Facilitates and administers the routing of contractual agreements, grant applications, and all other documents requiring the Secretary’s signature through Docu Sign. Monitors documents through the approval process, reviews contracts and generates requisitions in the Statewide Management Accounting and Reporting Tool (SMART). Modifies purchase orders, performs adjustments to funding and contract terms, and acts as a central point of contact for bureaus and programs regarding contractual agreements.

• Administers all contractual agreements originating within the administrative departments of KDHE.
• Ensures that all required supplemental documentation or approvals are obtained prior to contract execution.
• Monitors contract payment frequency, reviews invoices for compliance with contract terms, and submits invoices to AP staff for processing.
• Maintains the Docu Sign application for routing, concurrence of agency contractual agreements and grant applications.
• Modifies workflow and adds users as directed; works with vendors to engage services for system updates or enhancements.
• Provides guidance to agency staff on required supplemental documentation or approvals, ensuring compliance with State Procurement policies.
• Consults with the Director of Procurement as necessary to ensure all requirements have been met prior to releasing contracts into concurrence.
• Reviews contract amendments per established procedures and documents changes to determine necessary supplemental documentation or approvals.

• Education:
  
  Relevant higher education degree or equivalent experience.
• Licensing & Certification:
  Valid driver’s license.
• Minimum Qualifications:
  
  Six months of experience providing direction to implement agency objectives; education may substitute for experience.
• Preferred Qualifications:
  • Proficiency in Word, Excel, PowerPoint, Access.
  • Proofreading, editing, and strong attention to detail.
  • Ability to multi‑task and manage several projects concurrently.
  • Knowledge of Department of Administration accounting and procurement policies and procedures.
  • Knowledge of the Statewide Management Accounting and Reporting (SMART) system.
  • Extensive experience utilizing a personal computer.
  • Two years of experience working with State of Kansas accounts payable and reimbursements.
  • Excellent oral and written communication skills.
• Post‑Offer, Pre‑employment Requirements:
  Kansas Tax Clearance Certificate (must be obtained within 10 days of job offer).

Hourly pay range: $28.85–$31.25. Salary can vary depending on education, experience, or qualifications.

• Comprehensive medical, mental, dental, vision, and additional coverage.
• Sick & vacation leave.
• Work‑life balance programs: parental leave, military leave, jury leave, funeral leave.
• Paid state holidays.
• Fitness centers at select locations.
• Employee discounts with the STAR Program.
• Retirement and deferred compensation programs.

Yes.

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job. If you identify as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.