HR Leave And Accomodations Analyst

HR Leave & Accommodations Analyst

An established organization is seeking an HR Leave & Accommodations Analyst for a 6-month contract in Olathe, KS (100% onsite), paying $24-$28/hour. This role will support leave administration and accommodations, partnering with employees, HR, payroll, and third-party vendors while ensuring compliance with FMLA, ADA, PWFA, disability, and state-specific leave laws. Workday experience and strong analytical skills are highly preferred.

The ideal candidate will have 4+ years of leave of absence and/or disability claim management experience and a strong understanding of leave compliance and case management. This is a great opportunity to make an immediate impact on a busy HR team and could serve as a valuable foot-in-the-door with a growing company, with the potential for extension and future career growth opportunities.

This HR Generalist – Leave and Accommodations Analyst role focuses on coordinating and administering all types of employee leaves and workplace accommodations within a corporate and manufacturing environment. The position ensures full compliance with federal, state, and local leave and accommodation laws while partnering closely with HR, payroll, legal, and external vendors. You will serve as a key resource for employees, support the development of a leave administration function, and drive process improvements that enhance efficiency, accuracy, and employee experience.

Responsibilities

• Administer all types of employee leaves, including FMLA, ADA-related leaves, Pregnant Workers Fairness Act (PWFA) leaves, state-paid family leaves, parental leaves, disability leaves, and personal leaves.
• Ensure all leave processes comply with applicable federal, state, and local laws, as well as internal company policies and procedures.
• Collaborate with HR partners, people leaders, and third-party vendors to provide a seamless and consistent leave experience for employees.
• Partner with legal representatives, as directed, to maintain compliant leave and accommodation policies and protections.
• Mentor and support team members involved in leave administration to strengthen strategies and improve overall performance.
• Monitor and maintain shared HR or leave-related email inboxes, ensuring timely and accurate responses to inquiries.
• Coordinate accommodation requests under the ADA and other applicable laws, working with employees, HR, managers, and external vendors to identify and implement reasonable accommodations.
• Maintain thorough and accurate documentation of all accommodation requests, evaluations, decisions, and outcomes.
• Stay current on federal, state, and local leave and accommodation laws and regulations, including FMLA, ADA, PWFA, and state-specific programs.
• Ensure accurate tracking of leave data, including time away from work, related pay, benefits continuation, and state reimbursements.
• Maintain accurate, confidential, and compliant records in accordance with HIPAA and other applicable legal requirements.
• Prepare and distribute daily, weekly, monthly, and ad-hoc reports related to leaves and accommodations for various stakeholders, in coordination with leadership.
• Identify and recommend opportunities for process improvement and efficiency through system optimization, standardized workflows, and streamlined procedures.
• Collaborate with payroll teams to ensure accurate calculation and tracking of leave-related pay, benefits, and any applicable reimbursements.
• Serve as a primary resource for employees by providing clear, consistent guidance on leave and accommodation policies, processes, and expectations.
• Assist with the development and delivery of training materials and sessions for employees and managers to improve understanding of leave procedures and responsibilities.
• Help maintain HR system procedures, user guides, and FAQs to enhance accessibility, clarity, and ease of use for employees and managers.
• Assist in coaching and supporting new and existing team members, offering guidance on leave processes, documentation standards, and conflict resolution.
• Foster collaboration across HR, payroll, legal, operations, and other functions to resolve leave- and accommodation-related issues efficiently.
• Respond promptly and professionally to internal and external customer inquiries, ensuring a high level of service and follow-through.
• Continuously seek ways to improve processes, tools, and communication to maintain high-quality standards and efficient operations.
• Adhere to all company policies and procedures and ensure all work aligns with applicable legal and regulatory requirements.

Essential Skills

• At least 4 years of human resources experience, specifically focused on FMLA and leave of absence administration.
• Demonstrated experience administering FMLA, ADA, PWFA, state-paid family leave, parental leave, disability leave, and personal leave programs.
• Strong knowledge of federal, state, and local leave and accommodation laws, including FMLA and ADA.
• Hands-on experience with leave administration in a…