Accounts Payable Finance Clerk

Under direction of the Director of Finance and/or other supervisor, perform Accounts Payable related tasks and duties.

Union: Teamsters Non-professional

BENEFITS: Comprehensive medical, dental, and vision benefits as well as pension and retirement planning options available for full-time, permanent employees.

• Advanced specialized course training desired (governmental purchasing courses,governmental accounting, and finance courses)
• Operation computer, calculating devices, check signer, billing machines, and other office equipment required
• Knowledge of accounting practices
• Accuracy in checking, posting, and counting.
• Proficiency in Microsoft Excel and Microsoft Word required; GFMS (Global Financial Management System) experience strongly preferred
• High School diploma or equivalent

• Prepare bills and vouchers for Voucher Payment List and Council approval
• Answerall inquiries of Council, Business Administrator, and other departments pertaining to the Voucher Payment List
• Prepare special schedules for council meetings for all departments.
• Printand mail all checks from the bill listing.
• Validate vouchers with treasurer's record after bill listing.
• Maintain and reconcile up-to-date blanket purchase order records for all departments.
• Maintain official payment voucher file for all departments.
• Maintain and track telephone, electric, water & sewer, natural gas, mobile phones,and street lighting billing and payments.
• Provide Senior Accountant with supporting documentation for bank reconciliations and analysis.

• Assistin the operation of the budgetary system under the supervision of the Assistant Finance Director
• Input control on budgetary operation for all departments (vendors, new accounts-budgetary, general ledgers and revenues, encumbrances, cash receipt sand cash disbursements, adjustments appropriation changes, all journal entries,and daily/monthly /yearly reports).
• Assistin reviewing and coding responsibilities for all departments (new vendors,accounts, posting entries for payroll, cash receipts, journal entries, etc. )
• Assistall departments in resolving vendor problems and/or payments.
• Answer inquiries from vendors pertaining to payments or problems with billing.
• Assist Purchasing Agent in preparation of purchase orders, change orders and certification of funds for all departments.
• Assist Assistant Finance Director in providing budgetary, general ledger and revenue reports for all departments and Council.
• Assist auditor in reconciling prior year records.
• Assist Purchasing Agent in obtaining quotes for purchases.
• Perform other purchasing responsibilities under supervision of the Purchasing Agent.
• Perform other related duties to assist members of the Finance Department as required.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race,color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.