Union and Payroll Supervisor

Payroll Responsibilities

• Process weekly payrolls for two component companies:
• Company 1: 9 Broadway Theatres (approximately 900–1,100 employees)
• Company 2:
  Theatre concession bartenders (approximately 80–100 employees)
• Ensure compliance with federal, state, and local payroll laws, wage and hour regulations, tax requirements, and union agreements.
• Validate and process all payroll-related changes, including new hires, terminations, status changes, pay rates, with holdings, benefits, transit deductions, 401(k), direct deposits, and address changes.
• Review and process historical timekeeping adjustments, manual payroll adjustments, off-cycle payrolls, voids, and manual checks.
• Ensure payroll adjustments and tax with holdings are recorded timely to support accurate quarterly and annual payroll filings.

• Maintain working knowledge of 7–8 collective bargaining agreements governing theatre employees.
• Update union rates for new CBAs and process retroactive pay, including off-cycle payroll runs when required.
• Review weekly theatre settlements and payroll reports to ensure accurate and timely payment of union welfare, pension, dues, and benefit contributions via ACH and check.
• Research and resolve union dues, vacation, and contribution discrepancies within the UKG payroll system.
• Review and resolve union payment discrepancy notices.
• Assist with union audits related to health, pension, and benefit contributions.
• Administer UKG Pro payroll, onboarding, timekeeping, ESS, and BI reporting.
• Review and process UKG Pro onboarding for new hires.
• Consistently manage and monitor ESS for all 32BJ employees.
• Identify, troubleshoot, and resolve payroll system issues, including post–go-live challenges.
• Customize, generate, and distribute payroll reports for internal settlements, audits, and external partners.
• Oversee issuance of Form 1095s and assist with year-end processing, including W-2 and 1099 reporting.
• Assist with UKG year-end checklist and W-2 issuance and distribution.

• Monthly payroll bank reconciliations.
• Prepare and supply reports for quarterly filings and annual payroll audits.
• Prepare disability and Paid Family Leave (PFL) reporting for quarterly premium payments.
• Assist with unemployment claims by providing employee payroll data as required.
• Prepare schedules and reports for annual Workers’ Compensation audits.

• Customize and assist with implementation of new payroll systems and enhancements.
• Develop, document, and maintain comprehensive Standard Operating Procedures (SOPs) for all payroll processes.
• Create and maintain a UKG system user manual and step-by-step/FAQ guide for Theatre Managers.
• Collaborate with Payroll Supervisor, VP of Finance, and CFO to identify efficiencies, improve workflows, and implement best practices across payroll operations.
• Serve as a payroll subject matter expert and primary point of contact for employee payroll inquiries.
• Develop strong, collaborative working relationships with Theatre Operations, Labor Relations, Finance, and multiple union representatives.
• Partner with Theatre Managers to establish payroll schedules and ensure timely submission of required payroll data.