Administrative Assistant

Position

Administrative Assistant at Lyme-Old Lyme High School, Full-Time (40 hours per week), 10-month position

Lyme-Old Lyme High School is seeking a highly organized, detail-oriented Administrative Assistant whose primary focus will be managing the school's purchasing, budget, and funds management. This position plays a vital role in ensuring that financial operations run smoothly, resources are used efficiently, and all purchasing processes comply with district and state guidelines.

High school diploma or equivalency. Three years office/secretarial experience. Ability to work independently and meet deadlines in a busy office setting. Excellent verbal and written communication skills. Computer expertise, ability to type with speed and accuracy. Organizational skills, recordkeeping ability, scheduling and coordinating meetings. Ability to multi-task and develop and implement administrative processes. Ability to maintain confidentiality is essential.

• Coordinate and process all school purchasing requests, ensuring compliance with procurement policies.
• Maintain accurate and up-to-date financial records, including budget tracking and reconciliation.
• Oversee funds management, including petty cash, activity accounts, and other school-controlled funds.
• Prepare purchase orders, invoices, and expense reports for review and approval.
• Assist the principal and department heads with budget planning, expenditure forecasting, and financial decision-making.
• Communicate with vendors, resolve billing discrepancies, and negotiate pricing when applicable.
• Support administrative office operations, including phone reception, correspondence, and record-keeping as needed.

$21.60 - $29.35 per hour commensurate with experience