Finance and Accounting Manager

Finance and Accounting Manager:
Job Description

At D/E/F Services Group, Ltd we love to build. Since our inception in 1999, we have crafted our company to be the contractor of choice for design / build & general construction services in the fields of Mechanical, Electrical, Plumbing, HVAC, Low Voltage & Carpentry. Do you enjoy working with a team that likes to win? Do you want to learn, grow & build your value?

Are you the type of person who takes responsibility? Are you consistent in your workmanship? Do you feel like you can do more? With our Core Values, D/E/F Services Group could be the place for you.

• Medical, Dental & Vision Insurance with Employer Contribution
• Ancillary Insurance Options such as Life Insurance, Short-Term, and Long-Term Disability
• D/E/F Days which provide 6 days off per year in addition to the 6 federally recognized holidays.
• Family Medical Leave & Paid Time-Off after accrual.
• Local & National Retailer Discounts

• Oversees, Directs, Evaluates, and Performs all company financial and accounting activities such as payroll, accounts payable, accounts receivable, compliance activities, bank and credit card reconciliations, General Ledger management, Work in Progress (WIP) management, the preparation of financial reports and exhibits for the company as well as pier support and or management as needed. Will also oversee additional finance team members.

• Responsible for the preparation and reporting of monthly financial results, including identification of trends and issues.
  
  Prepares financial statements, business activity reports, annual budgets, weekly key performance indicator reports, and any additional reports requested by Management.
• Working with Management, supports any information need relative to production management encompassing the end-to-end business processes – to include unit job costing, client profitability and capacity planning.
• Responsible for and oversight of timely invoicing and Work In Progress (WIP) compilations; monthly of contract projects, weekly Time and Materials projects and service work / calls, monthly RMR and service contracts. Sending customer statements monthly, calculating finance charges, and handling calls for payment and collections.
• Oversee and manage the job costing process with a focus on efficiency, effectiveness and timeliness including AP/AR and collections. Provide and review monthly collections reports for construction projects (AIA invoicing) with the Project Managers responsible for each project that may be past due.
• Receives, records and authorizes (with the President) requests for payments/disbursements in accordance with company policy and procedures. Interfaces with clients and vendors professionally and in a timely matter on any and all financial inquiries. Make or direct AP payments on DEF credit cards or company checks as authorized.
• Assists President in duties for and serves as a liaison with insurance agents regarding the structure and optimization of all insurance arrangements in a manner advantageous and consistent with company financial, ethical and philosophical objectives. Maintains strong relationships with key banking, insurance and non-organizational accounting personnel.
• Oversee and participate in the renewal cost evaluations, monthly administration, and risk reviews of the company health insurances, employee benefits, business insurance, and retirement plans as needed.
• Oversee records and maintains all legally required HR records in accordance with generally accepted standards for compliance including confidentiality.
• Oversees and manages payroll and payroll reports including certified payroll documents accurately and completely including OSHA card verification.
• Manages the compliance process and all paperwork accurately and in a timely manner including monthly and quarterly taxes in ALL states we work in as well as project financial compliance issues.
• May oversee and manage the office admin staff of one to four employees. Evaluate, assign, reassign, task, and manage admin staff to be accountable and more efficient.
• Review sales and use tax status…