AP Processor

Position: AP Check Processor
OVERVIEW:
The Accounts Payable (AP) Check Processor processes all checks and e-payments in an accurate, consistent, and timely (ACT) manner.

KEY TASKS:

* Process "urgent" checks daily, as they arrive.

* Follow set schedule for check runs and e-payments.

* Run check batch reports prior to check run, and mark correct invoices to be paid in Docuware.

* Flag payables that need correcting in Docuware.

* Process checks for invoices by due date, AP code, reconciled statements and check requests.

* Process checks for manufacturer's statement, ensuring check amount matches the reconciliation report provided by manufacturer AP processor.

* Organize overnight checks and same day wires, give to the Controllers for signature and release of wires.

* Deliver checks to mailroom with invoice stubs, remittance forms, etc with each check when needed.

* Initiate stop payments for voided checks

* Order check stock and envelopes, maintaining adequate supply of both

* Other duties as assigned.

KEY RESULT AREAS:

* Ensure all checks and e-payments are processed in an accurate, consistent, timely ACT manner.

* Ensure correct payables are added to check batch in Docuware.

* Confirm paid invoices in Docuware are being updated with payment information.

* Ensure checks are signed and mailed timely.

* Ensure daily schedule of check runs are maintained.

* Ensure all checks are scanned into Docuware.

* Ensure void check log is updating in Docuware.

* Establish and maintain a close relationship with the AP Manager, Controllers, AP team members, Revenue Accountants, Assistant Controllers and DSS.

* Marine Max and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.