Staffing & Scheduling Coordinator

Staffing & Scheduling Coordinator

As the Staffing & Scheduling Coordinator, you will oversee the services provided to a caseload of clients on a daily basis. This responsibility includes interfacing with clients/families/employees to ensure quality service delivery. You will also be responsible for day-to-day staffing of cases, problem solving, assisting in the hiring process, providing orientation to new caregivers, payroll/billing, and ensuring customer satisfaction. The Case Coordinator must be able to function with minimal onsite supervision and may perform some or all of the duties listed below.

This full-time, in-office position is based out of our Olean office. Office hours are Monday - Friday 8:30am - 4:00pm.

Experience with hiring, onboarding new employees, payroll and scheduling are required for this role. Previous experience in a healthcare environment a plus!

Primary Responsibilities:

• Coordinate daily client case scheduling, ensuring appropriate caregiver coverage and ongoing communication with clients and families
• Manage staffing operations, including anticipating workforce needs, supporting hiring and orientation, and participating in on‑call rotation
• Oversee payroll, billing, and data accuracy by coordinating, entering, and auditing weekly payroll/billing and maintaining client and employee records
• Conduct and support client consultations, on‑site home and supervisory visits, and monitor customer satisfaction, escalating issues as needed
• Ensure compliance with company policies, state and funded program requirements, pay rate guidelines, overtime approvals, and incident reporting

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High school education or equivalent
• Demonstrated ability to coordinate many activities at one time
• Demonstrated solid customer service skills

Preferred Qualifications:

• Scheduling and data entry experience

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives.

The hourly pay for this role will range from $17.85 to $26.75 per hour based on full-time employment. We comply with all minimum wage laws as applicable.