Office Manager​/Bookkeeper

Office Manager/Bookkeeper

We are looking for a detail-oriented Office Manager/Bookkeeper to support daily financial operations and keep administrative processes running smoothly in Olive Branch, Mississippi. This position blends hands-on bookkeeping with office coordination, making it ideal for someone who is comfortable managing records, supporting reporting needs, and serving as a key point of contact across the business. The right candidate will bring strong accounting knowledge, sound organizational skills, and confidence working independently with Quick Books.

Responsibilities:

• Manage incoming invoices and outgoing payments while overseeing customer billing and collections to maintain accurate accounts payable and receivable records.
• Complete monthly bank and account reconciliations to ensure financial transactions are recorded correctly and discrepancies are resolved promptly.
• Prepare and submit sales and use tax documentation along with required local government filings in accordance with reporting deadlines.
• Support year-end accounting activities by organizing records, assisting with closing tasks, and helping ensure documentation is ready for review.
• Produce financial summaries, statements, and other reporting materials as requested to support business decision-making.
• Monitor commission balances and maintain accurate tracking of amounts owed for timely processing.
• Oversee office-related administrative needs, including managing insurance coverage records and keeping required policies current.
• Maintain active relationships with outside safety compliance providers and ensure subscriptions and related documentation remain up to date.
• Act as a central communication link between customers and internal staff while coordinating and updating the field service schedule.