Clerk of Courts – Legal Assistant

Final date to receive applications

County

Job Title:

Legal Assistant

Hours:

Regular Full-Time/40 hours per week;
Monday-Friday

Pay Range: $20.60 – 21.77 per hour, based on experience; plus, longevity, if applicable

Department:
Clerk of Courts Office

Reports to:

Clerk of Courts within the Circuit Court

FLSA:
Non-Exempt

Position

Purpose:

Responsible for performing technical assistance, administrative, clerical and receptionist services. Must be able to work under stressful situations involving many deadlines and time limits. At times, will work independently and must initiate and complete projects and programs.

• Perform duties relating to all cases including case initiation, receiving and filing case documents, and disposing of cases.
• Prepare authenticated copies, calendar index and enter court data in CCAP system for the State.
• Clerk court activities for all types of court hearings.
• Assist in posting fines, court costs, and filing fees.
• Conduct record searches of court files.
• Assist in answering questions of the public, answering the phone, and process daily mail.
• Performs routine clerical tasks such as sorting, recording, filing, and typing as required.
• Process passport applications.
• Participate in continuing appropriate training.
• Other duties as assigned.

• High school diploma or equivalent.
• Associate degree in Business, Criminal Justice, or related field OR combination of work experience and training equivalent to two years of increasingly varied and complex office experience.
• Strong computer knowledge and experience necessary.
• Ability to type (speed minimum 45 wpm) and do accurate clerical work.
• Knowledge of Circuit Court system helpful.
• Knowledge of principles and practices of business management with regard to office management, bookkeeping and accounting.
• Considerable knowledge of modern office procedures, equipment, and practice.
• Preference given to applicants with additional training and/or experience in word processing (Word), spreadsheets (Excel), database programs, and the Circuit Court Automated Program (CCAP).
• Ability to follow written and oral directions
• Ability to deal tactfully, courteously, and confidentially with the general public, County Officials, and coworkers.
• Ability to perform tasks while being subject to frequent interruptions.
• Ability to communicate effectively both orally and in writing.
• Ability to plan, organize, and schedule priorities effectively.
• Ability to read and write and to use independent judgment.
• Ability to work with confidential records and keep confidentiality.
• Ability to input and retrieve data on computer and perform word-processing functions.
• Ability to compose and set up letters and use proper grammar.
• Ability to work under limited supervision once on the job training is complete.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations;

and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of up to 25 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Reasonable accommodation may be made to all individuals with disabilities to perform the essential functions of this position.

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