Purchasing Agent

Job Title:

Purchasing Agent

Job Description

The Purchasing Agent manages the full purchasing cycle for specialized, low-volume materials and equipment to support seamless production and operational efficiency. This role oversees purchase orders, monitors the accounts payable invoice inbox, coordinates closely with vendors, and maintains accurate inventory levels. The position requires strong organizational skills, clear communication, and the ability to execute precise purchasing workflows with consistency and reliability.

Responsibilities

+ Manage the end-to-end purchasing cycle, including creating, issuing, and tracking purchase orders for specialized materials and equipment.

+ Monitor the accounts payable invoice inbox daily to ensure timely processing, proper documentation, and accurate routing of invoices.

+ Maintain low-volume inventory by performing regular inventory checks, reconciling stock levels, and coordinating replenishment as needed.

+ Communicate with vendors to confirm pricing, lead times, order status, and delivery schedules, ensuring accuracy and preventing delays.

+ Review invoices for accuracy, match them to purchase orders, and resolve discrepancies in coordination with accounts payable and relevant internal teams.

+ Track incoming shipments, verify deliveries against purchase orders, and update internal systems to maintain real-time inventory accuracy.

+ Support internal teams by sourcing materials, obtaining quotes, and ensuring purchasing activities align with production and operational needs.

+ Maintain organized purchasing records, vendor files, and documentation to support compliance and audit readiness.

+ Assist with cost-control efforts by monitoring pricing trends and identifying opportunities for savings or improved vendor performance.

+ Collaborate with leadership to forecast purchasing needs and support long-term planning for specialized materials.

+ Use Microsoft Excel and other purchasing tools to track orders, analyze data, and maintain accurate purchasing and inventory records.

Essential Skills

+ Demonstrated experience in purchasing, buying, or procurement, including managing purchase orders and vendor relationships.

+ Strong attention to detail and accuracy in a low-volume, high-precision purchasing environment.

+ Proficiency with Microsoft Excel for tracking, reporting, and analyzing purchasing and inventory data.

+ Excellent communication skills with the ability to manage and maintain effective vendor relationships.

+ Ability to prioritize tasks and manage multiple purchasing activities simultaneously in a fast-paced environment.

+

Experience with accounts payable processes, invoice matching, or basic financial workflows.

+ Familiarity with inventory management practices and working with inventory systems.

+ Proven reliability, dependability, and consistency in following purchasing procedures and workflows.

+ Strong organizational skills with the ability to maintain accurate records and documentation.

Additional

Skills & Qualifications

+ Experience as a buyer, planner, or purchasing professional in a manufacturing or production-oriented environment.

+ Hands-on experience with purchasing software or ERP tools to manage orders and inventory.

+ Background in coordinating low-volume, specialized material procurement.

+ Ability to work independently with minimal supervision while collaborating effectively with internal teams.

+ Comfort with invoice review, discrepancy resolution, and coordination with accounts payable.

+ Strong analytical skills to monitor pricing trends and identify cost-saving opportunities.

+ Ability to adapt to changing production needs and adjust purchasing plans accordingly.

Work Environment

This is an onsite role within a production and operations-focused environment that relies on specialized, low-volume materials and equipment. The Purchasing Agent works closely with internal teams such as production, operations, and accounts payable, as well as external vendors and suppliers. The environment emphasizes accuracy, organization, and timely communication, with regular use of Microsoft Excel, inventory systems, and purchasing tools to maintain precise records and real-time visibility into inventory and orders.

Job Type & Location

This is a Contract position based out of Olive Branch, MS.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
-…