Human Resources​/Finance Manager

Human Resources & Finance Manager

Position Type: Full-time

Department: Administration/Finance

Reports To: Chief Financial Officer

Olney Theatre Center seeks an experienced and collaborative Human Resources & Finance Manager to play a vital role in supporting the people, operations, and financial infrastructure that power a busy regional theatre and bring its mission to life.

Position Summary

The Human Resources & Finance Manager is a key role within the Administration and Finance Department, reporting to the Chief Financial Officer and collaborating closely with the Director of Finance and General Manager. This position oversees human resources, accounting support, and administrative operations to advance the organization’s mission and ensure operational efficiency.

The Human Resources & Finance Manager leads all aspects of human resources, including compliance with federal and state regulations, HR policy development, recruitment and onboarding, payroll, employee relations, and professional development. The role works closely with leadership to align HR practices with the organization’s mission, culture, and strategic goals.

Human Resources

• Direct all HR functions, ensuring compliance with employment law and Federal and state regulations while aligning policies with the organization’s mission and values.
• Review and update HR forms and documents to comply with annual legal and regulatory changes.
• Run weekly and bi-weekly payroll through payroll system for Fulltime, part-time, and contracted artists
• Schedule annual anti-harassment training
• Stay informed on HR best practices, particularly those affecting arts workers, and share relevant information with staff.
• Work collaboratively with the Artist Advocate on personnel concerns related to the artist experience
• Receive and process employee concerns and complaints per the Employee Handbook, collaborating with other members of the Senior Staff and Board of Directors as necessary
• Develop and maintain HR policies, the employee handbook, performance management systems, and exit procedures.
• Assess employee benefits and serve as liaison to benefits brokers, leading the annual open enrollment process.
• Strategize with CFO about benefit options and administration
• Assist staff with choosing and managing benefits, PTO, and payroll administration.
• Maintain HR files for all employees, both electronic and hard copy.
• Lead onboarding and exit interviews for full-time staff; process onboarding paperwork and welcome 400+ contracted artists throughout the season.
• Coordinate recruitment and hiring processes across all departments, including job postings, external recruitment support, interviews, and full-cycle hiring.
• Strategize with department heads about specific training needs and opportunities for their departments.
• Administer and track performance evaluations, disciplinary actions, and exit processes.
• Serve as a confidential advisor for employee relations, addressing concerns, complaints, and conflicts; oversee investigations and mediations as needed.
• Ensure HR processes are efficient and provide an excellent employee experience
• Promote a collaborative, healthy work environment that strengthens employee satisfaction, cohesion, and production outcomes.

Finance

• Manage open payables filing and invoice entry into Quick Books.
• Scan and file paid invoices; reconcile insurance invoices and manage payroll invoice accounting entries (Quick Books, Mineral Tree).
• Process in-house checks and some vendor ACH payments.
• Assist and support the department throughout the annual audit process.
• Provide other accounting support as needed.

Administrative Support

• Monitor and maintain office supply inventory; oversee tidiness of common work areas (copier, postage machine, supply closet).
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