Financial Assistant

KMB architects is seeking candidates for the position of Financial Assistant. Core responsibility will be assisting controller in managing the overall financial health of the firm through timely recording of vendor invoices and contract executions.

KMB architects is a dynamic and growing architectural firm headquartered in the State of Washington capitol city of Olympia with an office in downtown Seattle. Awarded “Fastest Growing” and “Best Places to Work” by the South Sound Business Examiner, KMB architects has thrived since its founding in 1987. KMB architects provides a broad range of architecture, project management and consulting services for local and state governments, tribal communities, education, healthcare and business.

By joining the KMB architects’ team, you will be a part of a collaborative and inclusive workplace. The firm places great value on individual career path mentoring and advancement through a culture of affirmation, mentorship, and learning.

KMB architects is an equal opportunity employer.

We celebrate diversity, creative thinking and quality solutions which result from the unique background of every person on our team. We do not discriminate based on age, race, gender identity, sexual orientation etc. and encourage all to apply.

• Accounts Payable Processing:
  • Daily accounts payable entry ensuring accuracy, efficiency and strong internal controls
  • Process high-volume invoices with accuracy and speed
  • Reconcile vendor invoices to contract obligations notify project managers of overages
  • Support month-end closing process ensuring all accounts payable are recorded for prompt invoicing
  • Process and assist in weekly accounts payable check runs
  • Maintain detailed records for consultant compliance with state and local reporting (W‑9 compliance, 1099 yearly reporting)
  • Reconciliation of company credit cards
  • Ability to research open items and communicate with consultants, project managers, and controller regarding invoices
  • Process employee travel expense reimbursements
• Contract Administration
  • Management and maintenance of all project contract files, to include KMB architects client agreements and KMB architects-Sub-consultant agreements. This task will require familiarity with the variety of contract formats in use with our clients, and regular and open communication with the contracting officers of clients and subconsultant firms
  • Quality Control and review of KMB architects’ proposals and sub-consultant agreements.
  • Execution and entry of formal contracts into ERP systems ensuring all resources are documented and accounted for according to contractual agreements
  • Maintain quality records of client payments for monthly, quarterly and yearly reporting for governmental agencies reporting
• Systems and Office Support
  • Provide backup to office tasks including answering phone calls, ordering supplies, and maintaining office cleanliness
  • Transmission of data to the KMB architect’s professional liability insurance company
  • Provide support and backup to controller regarding human resources including payroll and employee profiles in ERP systems

• Bachelor’s degree in accounting, Business Management or related field preferred
• Preferred 5-7 years of accounts payable or general accounting experience
• Valid Washington State driver’s license
• AIA contracting experience is a plus
• Proficiency in Ajera or Deltek Vision accounting software preferred.
• Experience in setup, maintenance, and execution of B2G reporting.
• Financial & Accounting processes and procedures.
• Must be able to maintain a high degree of confidentiality.
• Strong interpersonal and communication skills.
• Compliance and discretion maintaining personal confidential information for staff, clients, and consultants.
• Multi-tasking – Ability to coordinate, manage, and complete two or more tasks simultaneously while maintaining the required quality and quantity levels.
• Develops (learning) – Actively seeks out new knowledge and information to improve skills and competence in self and others.
• Thinking Creatively – Apply new ideas and thoughts to challenging situations.
• Solving Problems – Accurately analyzes situations and implements effective processes and solutions

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative