Accounting and Financial Operations Specialist

Accounting and Financial Operations Specialist

Salary: $72,000.00 - $94,000.00 Annually

Final date to receive applications:
Jul 8, 2026

South Puget Sound Habitat for Humanity is an affiliate of Habitat for Humanity International serving Thurston and Lewis counties. We build new, energy‑efficient homes, prepare households for home ownership, guarantee affordable mortgages, perform critical housing repairs, and operate two successful resale stores. We believe every person deserves a decent place to live, and it is an exciting time at South Puget Sound Habitat: our immediate goals include three new developments and hundreds of repair projects, drastically outpacing our past production, and we are working to scale our operations to meet these goals.

ACCOUNTING AND FINANCIAL OPERATIONS SPECIALIST

The Accounting and Financial Operations Specialist owns the full scope of day‑to‑day accounting and transactional finance: accounts payable/receivable, payroll, general ledger, bank reconciliations, month‑end and year‑end close, grant accounting support, and financial statement preparation. This role partners closely with the Finance and Administration Director, who holds strategic financial oversight, grants compliance leadership, and final review authority. The specialist's accurate books, timely closes, clean reconciliations, and well‑documented grant records are the operational foundation on which that oversight is built.

Revenue sources span government grant draws, retail sales, construction payments, mortgage collections, home sale proceeds, and charitable contributions -- each with distinct recognition rules, reporting requirements, and documentation standards.

You are an experienced nonprofit accounting professional who takes genuine pride in accurate books, clean reconciliations, and an orderly close process. You notice when something does not balance before anyone else does, you build the spreadsheet before being asked, and you consider a well‑documented journal entry a small act of professional integrity. You are comfortable with restricted fund complexity, grant reimbursement documentation, payroll in a mixed workforce, and month‑end close across construction, retail, and mortgage operations.

You work methodically across teams, communicate financial information clearly, and bring the professional stability a growing organization depends on.

Accounting Operations and Transactional Finance (45%): The specialist manages the complete AP and AR cycles in Quick Books Online, processes bi‑weekly payroll (Rippling or equivalent) including benefit deductions, tax with holdings, and grant‑related labor allocations, and reconciles payroll to the general ledger monthly. Responsibilities include maintaining the general ledger with accurate fund and class coding, performing monthly bank and account reconciliations for all operating and restricted accounts, and leading both month‑end and year‑end close processes.

Month‑end deliverables include all journal entries, accruals, adjustments, and depreciation entries, with reviewed draft financials delivered to the director on an agreed schedule. Year‑end close is conducted in coordination with the director and external auditors, including workpaper preparation and timely responses to audit requests.

Grant Accounting and Reimbursement Support (30%): The specialist maintains grant accounting records in Quick Books with accurate coding of all grant revenues and expenditures, prepares reimbursement packages for active awards for director review prior to funder submission, and tracks grant balances monthly against award budgets. Budget‑to‑actual reports are prepared for each active award and spending risks are flagged to the director promptly.

Comprehensive grant files and financial schedules for funder reporting are maintained for each active award. The accuracy and completeness of the specialist's grant accounting work directly affects the organization's ability to draw down funds on schedule and sustain audit‑ready records.

Business Operations and Organizational Tracking (15%): The specialist maintains compliance tracking for registrations,…