Accounts Receivable Fiscal Analyst; FA

Accounts Receivable Fiscal Analyst

We are dedicated to growing a culture of belonging through our values:
Respect | Trust | Diversity | Inclusion | Equity. At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

We are seeking a versatile and experienced Accounts Receivable Fiscal Analyst who thrives in a dynamic work environment while delivering insightful and effective account-related customer service to join our growing team. As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees.

We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident. Do you have excellent attention to detail and the ability to work effectively in a high productivity environment?

If so, we invite you to apply!

As the Accounts Receivable Fiscal Analyst, you will play a critical role in managing and auditing accounts to ensure accurate collection and reporting of funds. You will be responsible for maintaining and reviewing the accounts receivable ledgers, ensuring each revenue receipt is properly recorded. Serving as a key point of contact for program areas, you will ensure compliance with contract requirements for listings and billings.

Expect to rely on agency directive, policies, and Generally Accepted Accounting Principles (GAAP) to guide your daily work duties. Your exceptional customer service skills will be vital as you handle phone and email inquiries, as well as process payments in a timely and efficient manner. Your work will play a key role in supporting our purpose of helping every Washington resident live, work, drive, and thrive.

Some of what you will do:

• Process payments for Contracted Plate Search (CPS) and Mail-in Driving Records (MDR), including Inter-Agency Payments and using internal software.
• Issue Past Due letters monthly if account is not paid in full.
• Manage and retain appropriate hard copy filing according to the record retention requirements.
• Review, analyze, reconcile, and correct the accounting data.
• Reconcile subsidiary accounts, general ledgers, and project coding monthly.

What you will bring to the role:

Five (5) years of experience in accounting or other professional based fiscal fields. Relevant education may substitute year for year for experience. Experience must include:

• Six (6) months accurately using the ten-key numerical keypad on a computer or adding machine to enter numerical data by touch.
• One (1) year entering accurate accounting related information into an electronic accounting system.
• One (1) year providing customer service by listening attentively, identifying needs or issues, providing options for customers, and exercising knowledge of state laws and regulations to assist others.
• One (1) year conveying ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
• One (1) year using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets, work with basic formulas and functions, use templates, styles, autoformat and multiple worksheets.
• One (1) year using word processing software, such as Microsoft Word and personal information web manager.
• The ability to:
• Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors, and decisions.
• Promote and support a respectful, equitable, and inclusive workplace for all employees.
• Promote and support respectful, equitable, and inclusive delivery of services to customers.
• Take action to learn and grow.
• Take action to meet the needs of others.

Experience can be gained concurrently.

• Degree or certification in a relevant field such as accounting, or business.
• Six (6) months of experience analyzing and reconciling general or subsidiary ledger for validity and accuracy.
• Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise reports.
• Knowledge of Office of Financial Management (OFM) Federal, and State regulations and guidelines.
• Experience using DOL specific systems such as DRIVES and POLARIS.
• Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, and Generally Accepted Accounting Principles (GAAP).

• Prior to a new hire, a pre-employment…