Bookkeeper- Account Payable and Receivables

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Olympia, WA, US

Salary Range: $63,123.55 To $63,123.55 Annually

Employment Type:

Full-time, 30-40 hours per week, FTE .75 - 1.0

Supervisor:
Director of Administration

FLSA:
Salary, non-exempt (eligible for OT)

About Interfaith Works:

Interfaith Works (IW) is a non-profit in Olympia, WA dedicated to advancing the social inclusion and empowerment of our neighbors experiencing homelessness through innovative practices of sheltering, mental health, and emergency basic needs coordination. We view our work not as charity but as an act of social justice. This isn't just a job- it's an opportunity to build a meaningful career in a mission-driven workplace where compassion and collaboration come first, and where your growth truly matters.

Job Summary:

The position of Interfaith Works Bookkeeper exists to ensure that the daily financial needs of the organization are carried out in a way that ensures effectiveness, professionalism, support and respect for all members of our organization. Adherence to procedure and ethical performance of duties is paramount.

Role is that of primary point person for the daily financial functions of Interfaith Works to:

Demonstrate an ongoing commitment and deep understanding of Interfaith Works overall Mission and the specific philosophies and mission of each program focus

Report to and collaborate with IW Administrative Director

Oversee and execute the vital functions listed below

Quick Books Online system maintenance and improvements - including apps, vendors, customers, classes, and accounts

Enter, record, and prepare for approval all expense transactions

Manage Accounts Receivable

Manage Accounts Payable

Maintain all necessary records both hard copy and electronic in accordance with IW policies and procedures

Provide oversight for daily banking needs and activities

Enter and record all donations

Maintain donor records and information

Train with current contracted Director of Administration and eventually assume ADP payroll tax filing, and other assigned duties

Create financial reports for management and board members as requested

Assist with grant reporting

Assist with grant budget creation

Assist with yearly budget creation

Pursue additional funding streams and prepare systems for additional funding streams

Train with current contracted fiscal director/IW Director of Administration and eventually assume regular grant billing

Prepare monthly reconciliations of accounts for review

Assist with preparation of year end reports including preparation and sending tax information

Assist with yearly audit process

Maintain Positive Staff and Co-worker Relationships

Actively work to build rapport and relationships with coworkers, board members, and faith community members

Thoughtfully, thoroughly and quickly respond to staff needs when issues arise

Engage in ongoing learning, cross training and sharing skills that strengthen the organization overall.

Be responsive to communication, transparent about your work, and keep staff informed on relevant day-to-day and big picture information

Other Duties as Assigned:

Interaction with faith community membership as necessary

Interaction with community members as necessary

Covering office duties including but not limited to responding to walk-ins, answering phones, checking PO Box, depositing checks, etc.

Required Educations,

Skills and Abilities:

Two or more years experience with Quick Books, accounts payable/accounts receivable, processing payroll, grant billing, creating budgets and reports

Experience or familiarity with a payroll platform (ADP or other time tracking software), Google Suite, Microsoft Suite, Mailchimp, and Social Media platforms

Experience or familiarity with generally accepted accounting principles

Experience or familiarity with grants, either public or private or both

Experience of familiarity with other government benefits billing structures

Strong ability to self manage tasks and timelines

Strong ability to communicate needs and pursue information

Maintain a trauma informed atmosphere that is calm, consistent, and predictable

Utilize active listening, and communicate honestly in an intimate and supportive office environment

We expect that all IW employees will have an open and accepting outlook of working with many different types of people, utilizing harm reduction principles for every person…