Administrative Supervisor

Job Description

The salary for this position is: $5,147- $6,847 monthly.

Thurston County Public Health & Social Services (PHSS) is recruiting an in‑person Administrative Supervisor for our Vital Records and Administrative Services Team. The role requires a positive, detail‑oriented, well‑organized team leader who will guide and support a dedicated team, coordinate day‑to‑day operations, develop efficient work plans, and manage team schedules to ensure top‑quality customer service.

• Supervise a team of 3 members: assign and approve work, manage schedules, review and approve leave requests and timecards.
• Set team performance expectations and standards, conduct performance evaluations, provide training and coaching, and recommend disciplinary actions if needed.
• Provide Vital Records task execution and oversight (death registration, birth & death certificate issuance) and supervise accounts, billing, data compilation, monthly reporting, and on‑call after‑hours/weekend/holiday phone responsibilities.
• Deliver front‑counter Vital Records and administrative support to internal and external customers.
• Assist in creating, reviewing, and maintaining department‑wide policies in coordination with leadership.
• Develop department‑wide archiving processes.
• Manage building‑related tasks: surplus inventory disposition, building maintenance work orders, and conference‑room coordination.
• Provide notary services to internal staff.
• Perform other duties as required, including 24/7 response during public‑health emergencies.

• Work environment: quiet office setting, Olympia, Washington.
• Schedule:
  
  Monday–Friday, 8:00 a.m.–5:00 p.m. – fully in‑person; telework/hybrid not available.
• Travel: occasional travel for meetings or trainings.
• Customer interactions: daily interaction with Thurston County staff and the public.

Public Health & Social Services (PHSS) is Thurston County’s local health jurisdiction and human services department, responsible for protecting health and promoting well‑being for all people in the county. We value diversity, foster belonging, and address health equity.

• Work‑life balance: commitment to a routine that suits individual lifestyles.
• Comprehensive benefits: retirement plan, pre‑tax savings accounts, health, dental, and vision care. Employee Benefit Plans.
• Paid leave: paid vacation and holidays.
• Robust training program:
  County‑paid training and encouragement to attend professional conferences.
• Flexible work schedules: alternative or compressed schedules and remote options.
• Deferred compensation: voluntary plans to set aside additional funds.
• Flexible spending accounts.
• Public Service Loan Forgiveness program.

Located between Seattle and Portland, Thurston County offers year‑round outdoor activities and a vibrant community. The state capital, Olympia, features restaurants, microbreweries, coffee shops, markets, and cultural events. Learn more about life in Thurston County at

We understand that some applicants may feel they need to meet every function listed. We are most interested in the best candidate and appreciate applicants who are willing to learn on the job. If you meet the minimum qualifications, apply now and share how you can bring your unique skills to this role.

• High School Diploma or GED and at least one year of college‑level coursework in public administration, business administration, computers, and accounting or closely related topics.
• Two years of senior‑level office support experience, including budgeting, purchasing, research, and policy recommendation, with at least one year of supervisory experience.
• High level of PC proficiency with word processing and spreadsheet programs.

• At least three years supervising a team in an office environment.
• Advanced experience with Microsoft Office suite (SharePoint, Excel, Teams, etc.).
• Experience in high‑level administrative functions such as travel desk support, vehicle oversight, supply ordering, and credit card maintenance.
• Demonstrated ability to support a customer‑service oriented team.
• Prior…