OFBE Administrative Assistant ; AA

OFBE Administrative Assistant 2 (AA2)

Recruitment #2026-5-A377. Full-time, Permanent, Represented position (WPEA).

Location:

Natural Resources Building, Olympia, WA.

Salary: $3,239.00 - $4,299.00 Monthly.

Review of applications is ongoing. The position may be closed at any time after 5/28/2026. Submit materials promptly.

• Accounts Receivable and Cash Receipting
  • Process all payments received at the NRB, including identification, verification, and endorsement of cash, checks, EFT, and other payment methods.
  • Record payments in Natur
    
    E and reconcile the daily receivables journal.
  • Create Sales Orders for new receivables in Natur
    
    E.
  • Manage remittance work, copy and forward to AR, prepare and mail warrants.
• Assist the Accounts Payable team
  • Retrieve and print vendor remittance advice and warrant register reports.
  • Compare payment documents with warrants, EFT, wire transfers, and IAP information; report discrepancies.
  • Make copies of documentation for the payment batch as required.
  • File payment batches, journal vouchers, and supporting documents per Finance methods.
  • Mail warrants and backup documentation; back up AP data entry as needed.
• Assist the Finance Management Team
  • Coordinate OFBE events and training sessions.
  • Provide administrative support, research, and data assembly for special projects.
  • Follow policies, procedures, and methods for senior finance staff.
  • Keep the Finance Manager informed of significant items; ensure deadlines and customer service needs are met.
  • Serve as point of contact for OFBE, delivering customer service to stakeholders.
• Financial Records Management
  • Pull and log A/P documents per requests, coordinate scanning, copying, and refile.
  • Assist AA4 with archiving finance documents and pulling records requests.
• Agency Mail Distribution
  • Receive, sort, and distribute all DNR mail passing through NRB, including Fed Ex and UPS deliveries.
  • Prepare outgoing mail and evaluate USPS and CMS requirements.
  • Maintain mail center supplies and prepare bulk mailing envelopes.
  • Report CMS issues to AA4.
  • Perform other assigned duties as needed.

• Two years of experience providing customer service, clerical, or administrative support.
• Experience handling multiple assignments, competing priorities, and urgent situations in a fast‑paced environment while producing accurate, timely work.
• Familiarity with Microsoft Office or Microsoft 365 suite (Outlook, Word, Excel, Teams, PowerPoint).

• Providing excellent customer service.
• Committing to diversity, equity, inclusion, and environmental justice practices.
• Adhering to laws, regulations, and public records retention rules.
• Core Competencies:
  
  Personal Accountability, Value Others, Compassionate Communication, Inspire Others, Commitment to Excellence.

• Office environment requiring maneuvering up to 25 lbs.
• Occasional travel for in‑person trainings or events may be needed.

• Comprehensive benefits package including employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days.
• Work/life balance, professional development opportunities, and a supportive work environment.

The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that respects cultural, racial, ethnic, sexual orientation, gender identity, disability, veteran status, and all other protected classes.