Program Analyst

Position: PROGRAM ANALYST
We Want You to Join Our Passionate Public Defense Team!

The Washington State Office of Public Defense is seeking a full-time Program Analyst for its Simple Possession Advocacy and Representation (SPAR) Program.

Mission:
Upholding the rights of all people who are facing the loss of liberty or family by providing statewide leadership, administration, and support to the multidisciplinary public defense profession.

Vision:
Public defense clients, everywhere in the state, receive truly equitable and client-centered representation from fully supported professionals.

Values:
Justice  
* Service   
* Equity    
* Excellence

About the Washington State Office of Public Defense (OPD)

The Washington State Office of Public Defense is an independent judicial branch agency mandated to implement the constitutional and statutory guarantees of counsel and to ensure the effective and efficient delivery of indigent defense services funded by the state.

We administer a variety of programs, including systemic improvement programs and programs providing direct representation. To learn about OPD's programs . We are dedicated to excellence in public law and indigent defense, and we seek talented candidates who share this commitment to client-centered service. We value employees who bring diverse backgrounds in education, employment, community activities, and life experiences to enhance our office.

Diversity, Equity and Inclusion.  We vigorously pursue diversity in the work force. Women, racial and ethnic minorities, persons over 40 year of age, LGBTQIA+, persons with disabilities, formerly incarcerated, people with prior child welfare involvement, and military veterans are encouraged to apply. Pursuing diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

The Simple Possession Advocacy and Representation (SPAR) Program

The SPAR Program carries out OPD's duties under RCW 2.70.200. The 2023 state legislature directed OPD to administer funds and services for representation of individuals charged with drug possession or public use offenses in qualifying jurisdictions. The SPAR program provides grant funding, and holds client-services contracts with public defense professionals such as social workers and social service workers.  

Position Description

We are seeking a highly organized and detail-oriented Program Analyst to provide complex analytical and technical support to the SPAR Team. The Program Analyst maintains program records, develops, reports and monitors program deliverables, prepares various reports, and tracks and compiles data. The Program Analyst also assists with the development, implementation and execution of funding applications, agreements, and independent contracts. This role also involves a wide range of administrative tasks, including scheduling, processing invoices, logistics, and communication.

The ideal candidate will be proficient in utilizing various software applications, possess excellent interpersonal skills, and be able to juggle multiple tasks with efficiency and accuracy. The ideal candidate will have the ability to grasp the big picture as well as accurately follow through on details.

Periodic travel is required in Washington State, including occasional overnight travel. Out-of-state travel occurs infrequently.

Note:

This is currently a porject position with an end date of June 30, 2027.

Duties

* Support grant management:

* Collection and organization of grant applications,

* Assist with preparation, execution, and recording of agreements,

* Processing invoices

* Scheduling, drafting agendas for, and otherwise assist with site visits

* Otherwise track grant activity, often using Excel or OPD's contract management platform, Open Gov.

* Support client services contract management:

* Collection and organization of applications,

* Assist with preparation, execution, and recording of client services contracts,

* Processing invoices,

* Assist Social Service Manager with contractor performance reviews,

* Otherwise track contractor activity, often using Excel or OPD's contract management platform, Open Gov.

* Collect and analyze program data, as well as data from external sources collected by the program.

* Using Microsoft Office Suite and Adobe, create, develop, and maintain program forms and templates

* Handle correspondence, emails, and phone calls related to program.

* Manage and maintain business practices related to regular tasks.

* Assist with budget tracking and expense reports.

* Represent the SPAR team on interdepartmental work groups

* Exercise mature judgment

* Participate in and foster a collaborative working environment at OPD

* Other general administrative tasks as assigned

Minimum Qualifications

* Four years experience providing program support in a dynamic office environment with responsibility performing a full range of administrative level office support tasks; OR one year's experience as a…