Executive Assistant

Description We are looking for an experienced Executive Assistant to support a senior leader in a contract role based in Olympia, Washington. This position focuses on keeping a fast-moving schedule organized, maintaining clear communication with internal and external stakeholders, and helping day-to-day priorities stay on track. The ideal candidate brings strong judgment, discretion, and the ability to manage competing demands in a hybrid work environment.

Responsibilities:

- Oversee a complex executive calendar, coordinating meetings with careful attention to timing, availability, and scheduling logistics.

- Serve as a key point of contact for the Executive Director, managing communications and helping direct inquiries to the appropriate parties.

- Assess incoming requests and shifting priorities to ensure urgent matters are addressed promptly and efficiently.

- Track action items, deadlines, and follow-up needs so important commitments are completed on time.

- Attend meetings, capture clear notes, and distribute summaries with next steps and ownership details.

- Draft and organize clear and accurate correspondence, presentations, and other administrative materials using Microsoft Office tools.

- Coordinate meeting logistics for internal and external participants, including virtual sessions held through Zoom.

- Support workflow organization by monitoring tasks, maintaining order across competing responsibilities, and reinforcing smooth daily operations.

- Review interview-related documentation and notes to help maintain accurate records and support hiring coordination. Requirements - At least 3 years of experience providing administrative or executive support in a fast-paced, detail-focused setting.

- Demonstrated success managing high-volume calendars and resolving scheduling conflicts with sound judgment.

- Strong written and verbal communication skills, with the ability to interact effectively with a wide range of stakeholders.

- Proficiency with Microsoft Office and Zoom for scheduling, documentation, presentations, and virtual meetings.

- Experience preparing meeting notes, tracking follow-ups, and maintaining organized records.

- Ability to prioritize competing tasks, protect executive time, and adapt quickly to changing business needs.

- High level of discretion, sound conduct, and reliability when handling sensitive information. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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