Administrative Assistant ; AA​/DAIO

Administrative Assistant 4 (AA4/DAIO)

Salary advertised reflects the 2% GWI for employees on July 1, 2026.

The Administrative Assistant 4 is a great opportunity for a highly organized professional who enjoys designing, building, and maintaining processes to help keep leadership teams running smoothly. Supporting two Deputy Directors, this role handles a wide range of responsibilities including calendar management, correspondence, recruitment coordination, meeting logistics, Microsoft Teams management, onboarding support, and public disclosure activities. If you have strong communication skills and attention to detail, this may be the position for you!

The Division of Audit, Integrity, & Oversight (DAIO) supports HCA's mission to ensure Washingtonians have access to better health and better care at a lower price through innovative health policies and purchasing strategies. DAIO provides objective, independent oversight of HCA operations and programs to support the integrity of those programs; promote the efficient, effective use of resources; and ensure we are accountable and responsive to our federal, state, and local partners.

This work is accomplished using a robust system of audits, investigations, consultations, monitoring, data mining, and coordination with sister and oversight agencies.

This position reports administratively to the Deputy Director for Audit Operations within the DAIO and serves as the administrative assistant for both that position and the Deputy Director for Compliance Operations. It provides critical operational and administrative support, as well as support for the division. It is crucial that the incumbent demonstrates proactive communication and problem‑solving capabilities to ensure that the leadership team stays in‑sync and organized.

In addition, it coordinates with the other administrative assistants in the division as needed and serves as the sole backup to the division AA5.

This position is generally required to report on-site, with part‑time telework considered based on business need. The default assigned work location is within the State of Washington, with the position reporting to Olympia, WA. Frequency of onsite work will vary based on business and operational needs. All agency employees are required to report on‑site in Olympia on their first and last days of employment to pick up and return state‑issued equipment, regardless of telework status or location.

• Represent the two DAIO deputies as delegated.
• Manage the DAIO deputies’ calendars, identifying and resolving conflicts, scheduling meetings, coordinating with the AA5 and other AAs as needed, and keeping the Deputies informed of priority meetings.
• Identify and track tasks and assignments for the Deputies, monitoring and communicating deadlines and progress.
• Serve as the primary coordinator and work with the other administrative assistants for public disclosure activities within DAIO.
• Direct or coordinate special projects as assigned by the Deputies.
• Manage DAIO recruitment processes, including correspondence with candidates, reference checks, NEOGOV, managing interview set‑up and the collection and reporting of interview documentation.
• Monitor, track, update, follow up, and, when needed, elevate to the Deputies the status and accuracy of mandated administrative tasks including Performance Development Plans, required trainings, telework agreements, HRMS schedules, and timesheets.
• Organize and schedule meetings, including creating and sending meeting invitations, reserving appropriate resources, setting agendas, copying materials, taking and distributing meeting minutes, coordinating with meeting organizers, and ensuring meetings do not overlap.
• Manage mail for the division, including pick up, distribution, special mailing projects, and processing and tracking of certified mailings. Coordinates and tracks DAIO space needs, including workstation assignments, division drop‑down stations, renovation or relocation needs.
• Serve as backup for the AA5, completing necessary AA5 functions when needed, and support the AA5 for purchasing and travel requests.