Office Professional III - Elementary Job Olympia area,Washington USA,Administrative/Clerical

Position: 2025-26 Office Professional III - Elementary - Meadows Elementary

Office Professional III - Administrative Assistant

Employment Begins: 2025-26 school year (Anticipated start date August 11, 2026)

8 hours/day, 5 days/week, 226 days/year

Note that all applicants will be required to take an assessment, if you haven't taken one in the last year. The assessment will be sent to the email you apply with. Please check your email and junk folder regularly.

Part I:

Position Summary:

This position provides clerical and office management support for a major division or subdivision of the school District. Incumbent serves as the administrative/clerical staff member responsible for supporting the office administrator.

This position will assist building or department administrator(s) in the management of various areas including but not limited to: maintaining student records systems, planning, organizing, and participating in the administrative, clerical, and data management operations related to his/her assigned responsibilities. Manage, maintain, and monitor various records in areas of responsibility i.e., student, employee, and office information. Responsibilities also include maintaining a close liaison with schools, district employees, and other educational facilities.

The District represents a thriving, diverse community. Approximately 50% of our students embody distinctive and unique backgrounds. We seek an individual with the ability to successfully work with all families in our community. The selected candidate must demonstrate a commitment to strengthening community engagement and communication with the District's diverse populations.

Part II:
Supervision and Controls over the Work:

Works under the general supervision of administrator(s). Work is controlled and/or guided by state statute and state administrative code, professional practice, school and District policies and procedures, collective bargaining agreements, and directions and expectations as established by the administrator(s). Employee is responsible for communicating with and coordinating the efforts of other team members towards a common objective and shared success.

Part III:
Major Duties and Responsibilities (depending on specific assignment, duties and responsibilities listed may include, but are not limited to the following):

Clerical and Technical Support. Provides clerical support to the office administrator and other administrative staff. Creates and processes correspondence, forms, memoranda, and reports from handwritten drafts, or computer drafts and distributes materials. At the discretion of the office administrator, may type and distribute staff bulletins and newsletters; schedule staff meetings and record and transcribe meeting minutes. Assists in providing clerical support to administrative staff.

Maintains confidential records, emergency procedures and information. May have regular authorization to sign designated forms for the administrator(s). As requested, or assigned, initiates and/or prepares or provides guidance in the preparation and distributes personnel documents and actions, and personnel related documents on behalf of the administrator. Follows through to assure the personnel and related transactions are processed and to maintain awareness of and inform administrator of status of the action.

May set up parent teacher conference schedule and acquire interpreters. Maintains student and family access information. Uses School Messenger and reader board to communicate to families. Provides technical support to staff as needed.

Office support. Greets patrons entering the office, provides direction, guidance, and direct assistance on routine matters and personal areas of responsibility. Answers and screens telephone calls and responds to inquiries or redirects calls based on knowledge of the office and the District. Receives, routes, distributes, and as appropriate redirects mail to staff. Assist staff in the use of office equipment, and in appropriate office and administrative procedures.

May maintain building and facility usage appointment calendar to include scheduling and conflict resolution; schedules meetings and events, recurring actions, deadlines, and report dates reminding staff of activities and dates as directed by administrator or supervisor. May assist with providing training to office support staff. May provide assistance to Deans of Students.

Support of Office Work and Productivity. Prepares, develops, and maintains documents, data and information in direct support of the functions, responsibilities, and staff of the office. Includes supporting materials, reports, records, background information, files, and records of subject matter material. Responsibilities may also include receipting lunch or other school-related fees and fines, daily deposit verification, and reporting and reconciliation.

Records and Files. Establishes, maintains, distributes and archives student and office records consistent with state and District policies and procedures. Retrieves records when necessary. Maintains…