Administrative Assistant Innovation and Technology Office-Hybrid

Position: Administrative Assistant 4: Innovation and Technology Office-Hybrid
This is a hybrid position, and the incumbent will be required to report to the office in Olympia at least once per week.

The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.

Administrative assistants are the backbone of our agency, and in this role, we rely on you to be a steady, positive influence who ensures daily operations run smoothly. The ideal candidate is a confident, highly organized professional who excels at leading administrative functions and representing the Innovation & Technology Services Division with professionalism and sound judgment.

They bring at least one year of experience directing or guiding others and have a strong track record of managing complex office operations in a fast-paced, service-driven environment. They are skilled at coordinating workflows, improving processes, and ensuring smooth daily operations. They are also adept at facility planning, purchasing, inventory management, HR-related procedures, and recruitment coordination, serving as a reliable point of contact for I&T staff and agency partners.

This candidate thrives in a collaborative environment, anticipates operational needs, and contributes to division-wide strategic and process improvement efforts. They take initiative, lead with professionalism, and help standardize administrative practices to support the mission and priorities of ESD's Innovation & Technology Services Division.

Manage administrative operations and coordinate administrative support. Tasks include:

* Responsible for daily and routine administrative operations activities and communications, monitors information, requests, and internal assignments to ensure timely completion; lead and assist in administrative projects and budget process assignments

* Prepare, proofread, review, and manage correspondence on behalf management for unit, division, agency; and public release; responsible for collecting and maintaining all requisite receipts; and documentation to ensure proper agency, state and federal audit and reporting standards are met

* Budget, organize, schedule, manage, and coordinate employee engagement and training events and functions, including events that may exceed several hundred attendees: responsible for event facility arrangements and logistics; prepare and distribute agendas, handouts, Years of Service (YOS) awards/gifts, and training materials

Provide human resources administrative support. Tasks include:

* Consult with Management Analyst on human resources actions; ensure personnel actions and HR processes are performed in compliance with policies and procedures

* Maintain confidentiality for HR related items

* Prepare, process, and assist in tracking all evaluations, personnel, and position actions; inform management about deadlines and policies related to personnel and position actions processes and procedures; correctly complete HR paperwork (i.e., recruitments, on-boarding, and off
-boarding, evaluations, position descriptions, personnel actions, etc.) in a timely manner.

Provide fiscal administrative support. Tasks include:

* Research operating procedures with other agencies, establish procedures and development for improved administrative methods

* Assist with budget preparation, monitoring, and projections. Prepare monthly expenditure reports on office and facilities supplies for I&T

* Assist in the development of I&T spending plans. Create and monitor on-going spending working directly with ESD budget and fiscal staff

To request a detailed position description, .

* Five (5) years equivalent education/experience based on the competencies below

* OR One (1) year as an Administrative Assistant 3

* OR Two (2) years as an Administrative Assistant 2

* OR High school diploma or equivalent AND  4 years progressively responsible clerical, office or administrative experience

* OR Bachelor's degree in business administration, public administration or a closely related field substitutes for related experience

Required equity competencies:

* The ability to take action to learn and grow

* The ability to take action to meet the needs of others

The required experience includes:

*…