Program Coordinator

Working Title Professional and Continuing Education Administrative Support

Location Olympia

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen’s non-discrimination policies or to report discrimination, please visit the affirm…

Union Represented Yes

Overtime Eligible Yes

Monthly FTE 1.0

Salary Step (minimum monthly amount) $3,776.00

Salary Step (maximum monthly amount) $5,030.00

Cyclic Position No

Cyclic Details n/a

Project Position No

End Date n/a

This is a full-time, overtime eligible position on the Olympia Campus of The Evergreen State College.

This position works under the general direction of the Dean of Professional and Continuing Education. The position has primary responsibility for overall administrative support for Professional and Continuing Education (PaCE). PaCE is Evergreen’s newest area of the curriculum, offering coursework for adult learners and working professionals seeking enhanced credentials or degree completion through part-time online or on-campus opportunities that are intended for schedule-bound students.

The position coordinates with the PaCE team to document, aggregate, coordinate and distribute information for PaCE, maintain and update the Dean’s calendar and support related correspondence, and provide support as needed for other key PaCE team members.

The incumbent also works collaboratively with the other academic staff to provide a wide range of academic support functions, including but not limited to, providing academic advice to students, faculty, and staff; communicating policies and procedures to internal and external constituents; providing academic project support; and providing administrative support.

• Provide overall administrative support for PaCE related to program implementation, scheduling, hiring coordination, budgets, communications, operations, and organizational priorities.
• Working within a collaborative team, provide administrative support for degree‑completion and prior‑learning‑from‑experience programs.
• Manage student and other personnel processes and records for PaCE as delegated by the Dean.
• Provide leadership, continuity, and institutional knowledge during staffing transitions and organizational change.
• Document and maintain current position manuals, departmental standard operating procedures, task lists, and implementation timelines.
• Perform other related duties as assigned, including duties that rotate among PaCE support staff as operational needs and capacity allow.

• Manage and monitor PaCE budgets in collaboration with the Academic Budget Office, including administrative budget reviews, financial reporting, fiscal planning activities, and support for faculty program budget management.
• Manage and reconcile purchase card transactions in accordance with institutional and state requirements.
• Initiate, process, and track travel documentation and expense reimbursements for the Dean and project leads in compliance with institutional and state travel regulations.

• Provide administrative support for PaCE staff and faculty hiring and liaison with related hiring offices.
• Assist the Dean and Faculty Hiring Office in tracking recruitment activities and hiring timelines.
• Assist with developing and maintaining position posting materials and recruitment documentation.
• Schedule search committee meetings, interviews, and other recruitment‑related activities.

• Support onboarding of newly hired faculty, including developing and maintaining orientation materials, and the PaCE Faculty Handbook.
• Assist PaCE…