Office and Records Specialist

Description

Association of Washington Cities (AWC) is seeking a full-time Office and Records Specialist to join our collaborative and customer-focused team. This position assists the administrative team and the Public Records Officer (PRO) with technical public records and administrative tasks that support the organization’s administration, public records, and records management programs. The role also provides lead administrative support to the administrative team by coordinating the daily office support activities, prioritizing administrative work, supporting consistent processes, and assisting the team with a broad range of administrative and office support duties.

Founded in 1933, AWC is a private, nonprofit, nonpartisan organization, which provides a wide array of services to Washington’s cities and towns. AWC builds connections between our state’s diverse cities and towns, while providing our members with the support needed to thrive through delivery of data-driven education, nationally recognized pooling programs, and nonpartisan advocacy. AWC is a vibrant, fast-paced organization supported by 70 employees who are passionate about serving our members.

We have a diverse team with subject matter expertise in various areas.

AWC welcomes applicants from all backgrounds. We value the unique views, backgrounds, experiences, expertise, and potential of all our employees. We are committed to following our core values of collaboration, equity, innovation, integrity, and respect.

Salary

The full salary range for this position is $61,901 to $92,852 annually. The top candidate’s placement within the range will typically fall between the minimum and 25th percentile of the range, depending on education, training, experience, and other conditions consistent with AWC policy. A compensation market analysis is completed every other year. As outlined in policy, AWC employees generally receive an annual adjustment based on market and economic changes, and an increase based on meeting full performance expectations.

Health insurance

AWC pays 100% of the medical premium for employees and 90% of the medical premium for spouse/domestic partner and child(ren) up to age 26. Dental and vision insurance are 100% employer-paid for employees and eligible dependents.

Retirement benefits

For every $1 an employee contributes toward their 401(k), AWC matches the contribution with $1.20, up to 10% of the employee’s base salary, subject to IRS thresholds. Employer match can also be applied towards eligible student loan payments.

Paid leave

Employees accrue four hours of paid vacation leave in the first year of employment for every semi-monthly pay period, with vacation accrual increasing over time; four hours of paid sick leave for every semi-monthly pay period; 11 paid holidays and two floating holidays each year.

Additional benefits

Basic life insurance and disability insurance; employer-funded Health Reimbursement Arrangement (HRA) ranging from $770 to $1,980 based upon enrollment in the medical insurance plans; access to outstanding performance awards and tuition assistance; and staff appreciation events.

This position works full-time in the AWC office in Olympia, WA.

Recruitment closes on September 14, at 5:00 pm.

• Provide lead administrative support in partnership with the HR Specialist by coordinating office support activities, prioritizing and assigning daily administrative work, and promoting consistent processes.
• Perform highly technical administrative tasks, including complex mail merges and be a resource to the administrative team on leveraging the M365 applications.
• Provide front-desk coverage as needed, including answering a multiline phone system, greeting guests, and assisting with coverage during breaks.
• Process mail, checks, and other documents accurately while ensuring confidential and HIPAA protected information is handled secured.
• Prepare for events, including pre and post-event packing.
• Assist and provide back-up to administrative staff with all other duties, as needed.
• Provide administrative support to the PRO in processing public record requests in accordance with RCW…