Administrative Assistant to Board of Governors

Position Information

Position Title:

Administrative Assistant to the Board of Governors

Location:

Olympia

EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affinity Action and Equal Opportunity webpage rgreen.edu/equal opportunity or contact the Affiliation Officer at , Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

Union Represented:
No

Overtime Eligible:
Yes

Monthly FTE: 1.0

Salary Step (minimum monthly amount): $5,574.00

Salary Step (maximum monthly amount): $5,574.00

Special

Note:

This is a full-time, overtime eligible position in Advancement on the Olympia Campus of The Evergreen State College. This position is an "at-will" appointment, exempt from Washington State Civil Service rules.

This position serves as confidential support staff to the Vice President for Advancement and is the primary staff support to The Evergreen State College Foundation's governing body, the Board of Governors. The position provides confidential administrative and office support to the Vice President and support to the activities of Advancement in general. This position reports directly to the Vice President for Advancement.

• Serve as a liaison with and facilitator for effective communications between the Board of Governors and the Vice President/Executive Director.
• Prepare, organize, and distribute all board materials including agendas and minutes for board and committee meetings.
• Function as host to board members and arrange for meetings and/or social gatherings in conjunction with board meetings, including the coordination of space, catering, and meeting technology and supplies.
• Draft, prepare, and send regular communications to Governors.
• As needed, manage a small portfolio of Governors to advance fundraising priorities.
• Maintain Foundation files, both electronic and hard copy.
• Coordinate Governor attendance at events and meetings, including soliciting and tracking RSVPs.
• Maintain records of Governor engagement activities and follow-up with Governors as needed regarding activities to be completed.
• Maintain Foundation professional association memberships and coordinate Governor participation in professional association activities and meetings.
• Maintain the current board roster and update documentation of the board's history summarizing Governors' terms, committee assignments, and skills.
• Receive, monitor, and file applications from prospective Governors; coordinate prospective Governor participation in background check process.
• Function as an administrator within board software; use the software to manage meetings, build agendas, manage documents, and monitor board performance.
• Draft and maintain committee work plans, supporting the committees in tracking topics and building agendas that advance the committee's priorities.
• Support staff who interact with the board by preparing documents, tracking and reminding staff of deadlines, and compiling information.
• Collaborate with the Vice President/Executive Director and Committee on Governors to perform board assessments.
• Support the Vice President/Executive Director in strategic planning to enhance the work of the Board of Governors.
• Train staff and Governors in the use of board software.

• Serve as the confidential administrative assistant to the Vice President.
• Facilitate communication between the Vice President and key Advancement and College staff.
• Represent the Vice President within the campus community and provide interpretation of division policies or viewpoints.
• Assist in maintaining the vice president appointment calendar, lead on scheduling the vice president for all board engagements.
• Receive visitors, phone calls, and mail, assess relative importance, and refer to Vice President or other offices as appropriate; independently handle other matters as appropriate.
• Prepare confidential correspondence; compose, prepare, and distribute general correspondence, external communications, budgets, minutes, reports, and other documents.
• Prepare staff recruitment, hiring, and personnel forms for the Vice President's signature.
• Work with professional staff to prepare correspondence for…