Hunter Education Administrative Assistant - Administrative Assistant 4 - Non

Title- Hunter Education Administrative Assistant

Classification- Administrative Assistant 4

Job Status- Full-Time - Non-Permanent

Appointment Length- 9 months– October 1, 2026 – June 30, 2026

WDFW Program- Director’s Office – Communications and Public Engagement (CAPE)

Duty Station- Olympia, Washington – Thurston County

Hybrid/Telework- While this position offers a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.

Learn more about being a member of Team WDFW!

Photo Caption:
Last Light – Photo Credit:
Joseph Brown

Serve as a key point of contact for the Hunter Education Program, building strong relationships with the public, volunteer instructors, students, families, and partner agencies while supporting the department’s mission to conserve and protect Washington’s fish, wildlife, and ecosystems.

In this role, you will provide essential customer service and administrative support to ensure program day-to-day operations are efficient and identify opportunities to improve processes and services.

Among the varied range of responsibilities held within this role, the Hunter Education Administrative Assistant will,

• Provide hunter education information, services, and products to the public, certified hunter education instructors, instructor applicants, hunter education programs in other states, and agency staff.
• Serve as the agency lead and contractor liaison for data and records management.
• Conduct background checks on certified instructors and instructor applicants and serve as the primary contact for the contractor, and track instructor requirements.
• Manage manual and electronic records to ensure conformance with legal requirements and state and agency standards.
• Manage a contract with Washington State Archery Association (WSAA) to implement the National Archery in the Schools Program.
• Make travel arrangements for hunter education staff.
• Prepare and process invoices for payment, order staff and instructor supplies and equipment, and exercise delegated signature authority for contract and invoice payments.

• Directly interface with hunter education instructors via phone or email to answer questions and provide support services to maximize program effectiveness.
• Function as member of the hunter education team, attending all staff meetings and conference calls and contributing to the management of the section.
• Coordinate directly with office managers and customer support staff in other programs and the 6 WDFW administrative regions regarding public services associated with hunter education.

• Manage daily contractor data downloads.
• Generate reports on student and instructor participation to distribute to statewide coordinators and management.
• Ensure consistency between contactor data and hunter education databases.
• Identifying and coordinating needed corrective measures with the contactor.
• Develop and provide updates to training materials for staff and instructors on how to use contractor services and tools, suggesting updates and improvements.

• Prepare a detailed work plan with sequences, timelines and tasks.
• Research costs and secure conference center space, equipment, meals, and refreshments, facilitate conference center contract, etc.
• Prepare handout materials/folders, awards, recognition items, name tags, etc.
• Serve as the lead…