Enterprise Contracts & Procurement Specialist

Enterprise Contracts & Procurement Specialist 1

Monday - Friday | 8AM - 5PM | HYBRID

Hours may fluctuate during legislative session and for special projects. Hybrid schedule available upon supervisors' approval.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

About the Contracts & Procurement Department

The Contracts & Procurement division (C&P) of DES provides centralized procurement leadership, solutions, and services in support of all state agencies and other government entities' operations.

About the Opportunity

As an Enterprise Contracts & Procurement Specialist 1, you will perform journey-level procurement activities that support state enterprise operations and systems, as well as offer cost-effective procurement solutions and services to state agencies, colleges and universities, political subdivisions, and eligible non-profit corporations. You will work with business executives and department leaders and assist departments in strategically planning and executing their procurement activities.

This position performs all the necessary steps to commit the State of Washington to the contractual agreements that have major statewide fiscal impact on multiple agencies and other government organizations.  Services provided by the ECPS 1 position ensure that C&P can effectively perform its mission of providing central procurement services and solutions to its customers. ECPS1 position is accountable for promoting and implementing state socio-economic and environmental procurement priorities and improving supplier inclusion across the state enterprise.

This position works under the IT Professional Services team, and reports to the IT Technical Analyst.

To view the full job description, please email the recruiter Rachel Vaughan rachel.vaughan.gov.

Some of what you will enjoy doing:

* Conduct market research and analysis to make recommendations to internal and external stakeholders on the most effective state enterprise procurement strategy and methodology (competitive solicitation, competitive exemption options, etc.)

* Independently lead low risk state enterprise procurement activities based on C&P procedures. With oversight and support of a more senior team member and supervisor periodically conducts medium state enterprise procurement activities based on C&P procedures

* Facilitate customer and vendor meetings and listening sessions to collect input on the procurement strategy and technical specifications

* With guidance, develop and implement procurement strategy and compose procurement documents, technical specifications, and requirements that address competing customer priorities from multiple customer entities, promote supplier inclusion and environmental preferences, and comply with state laws, policies, and C&P procedures

* Conduct vendor outreach and host pre-bid conferences to provide direction to interested bidders

* Evaluate and analyze proposals to assess pricing, and compliance with procurement requirements, and priorities such as environmental goals, and supplier diversity. Coordinate product demonstrations and testing as applicable

* Prepare procurement summary, bidder rejection or complaint response letters, announcement of successful bidders, final agreement drafts or other similar procurement related documents for the supervisor's review and approval in compliance with C&P procedures

* Maintain and upkeep procurement documents, file folders, and procurement system records (e.g., PCMS, ECMS, WEBS) to provide customers and other stakeholders accurate and timely information and reports related to C&P state enterprise activities

* Facilitate ongoing contract monitoring to ensure contractor's compliance with contract requirements and pricing terms

* With guidance from the supervisor, interprets and enforces contract terms and facilitates dispute and price adjustment negotiations. As applicable, initiates corrective contract management actions and drafts amendments, cure, suspension and termination letters for review by the supervisor and/or appropriate signature authority

* Consult C&P customers on the potential procurement solutions that best meet their needs, comply with state laws and policies, and help advance the state socio-economic priorities

Required Qualifications

To meet the qualifications for this position, you must have a total of six (6) years of relevant experience and/or education

[OPTION 1]

* Relevant experience includes experience as a Contracts Assistant or other contracting professional with comparable exposure to procurement or contract administration that totals six (6) years or more

[OPTION 2]

* Relevant education includes business administration, public administration, supply chain management, or closely allied field totaling six…