Academic Program Coordinator

ACADEMIC PROGRAM COORDINATOR RESUME EXAMPLE

Updated:
Mar 27, 2025 - The Academic Program Coordinator plays a crucial role in overseeing and allocating tasks for work-study students within the unit. This position involves assisting faculty, staff, and students with travel arrangements, ensuring compliance with college and university travel policies. Additionally, the coordinator manages dual enrollment activities, collaborates with campus partners, and facilitates effective communication with high schools to enhance enrollment opportunities.

Job Summary:

• Coordinate course scheduling, including teaching requests and curriculum requirements, in consultation with Department Chair and Graduate and Undergraduate Advisors.
• Edit course schedule using Class Manager and Course Schedule Update systems.
• Submit requests for small classes, non-standard class times, and cross-listed courses.
• Reserve classrooms, manage course descriptions, and track flag designations.
• Manage related course-scheduling tasks: update course inventory, submit course instructor survey requests, process final exam scheduling requests, submit FaSet updates, and upload course syllabi and CVs for HB2504 reporting.
• Assist with course-related reports and data requests.
• Serve as Clinical Area Coordinator to support the Clinical Psychology Ph.D program and Training Clinic.
• Manage clinical area student evaluations, track student progress, and maintain clinical area records.
• Coordinate and assist with clinical program accreditation procedures, self-study site report, and site visits.
• Maintain records for clinical practicum sites, manage site visit arrangements, and oversee outreach and communication for practicum sites.
• Provide general administrative support for the Clinical Psychology Training Clinic.

Job Summary:

• Maintain inventory of Wet Lab orders and expenses.
• Research vendors and availability of products for the wet lab.
• Collect papers, waiver forms, and post papers in JScholarship for each program Capstone/thesis/project, each semester.
• Assist in distributing papers to faculty on thesis or capstone review committees and arrange electronic delivery of said papers for each program.
• Create and maintain a spreadsheet with students' thesis/capstone information (i.e. program, thesis topics, dates for revision and defense, title, and faculty readers) for each program.
• Collect reviews from faculty and organize them into files by student for each program.
• Collect final electronic or paper copies of Capstone/thesis/project work for each program.
• Ensure that papers are formatted correctly for all programs.
• Support Program Directors with logistics for on-site seminars for the Center for Biotechnology Education, Energy Policy and Climate, Environmental Science and Policy, Geographic Information Systems, and Applied Economics programs.
• Support International/National seminars for the above programs, to include: coordinating rooms/catering orders, manage and distribute materials, mail materials to instructors at conference site.
• Collaborate with the Events Coordinator and Executive Director of Marketing on large, program-related events.
• Support Faculty Committees by taking notes during meetings and arranging rooms.

Job Summary:

• Serve as academic advisor for students whose primary major or minor is Gender and Women's Studies.
• Provide reporting and monitoring of student academic progress for enrollment, retention, and graduation purposes.
• Prepare written and online materials to help students in course selection and career planning.
• Approve courses for students studying abroad.
• Meet with GWS student representatives, leaders of RSO's and other students with interests in gender/sexuality studies to discuss student initiatives, collaborative events.
• Help organize and oversee student-led events.
• Serve as a resource regarding the GWS major, minors, and courses to colleagues, and build…