Contracts Supervisor; FA

Contracts Supervisor (FA
5)

At the Department of Commerce
, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce, and the breadth of the lived experiences and perspectives team members bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

This job is a commitment to reshaping systems so they work better for everyone. If you’re ready to challenge the status quo and build meaningful connections, we want to meet you.

Let’s build what’s next, together.

The Financial Services Division (FSD) provides professional accounting, budget, contracting, and internal control services that support Commerce's financial health and compliance objectives and ensures financial compliance with state and federal regulations and accurate financial reports for the Annual Comprehensive Financial Report (ACFR).

Reporting to the Program Accounting Manager, the Contracts Supervisor is responsible for the agency fiscal contract management oversite and oversight of the Contract Management System at the Department of Commerce. This role serves as the division expert in Commerce fiscal contracting processes, signature authority reviews, Contract Management System security, Inter-Agency Receivables, contract reconciliations, reviewing and executing contracts and contract amendments, disposition records, and international wires.

Provides expert level financial review, analysis and interpretation of fiscal data in accordance with Generally Accepted Accounting Principles (GAAP), federal regulations, Washington State regulations, and agency policies and procedures for accounts payable, accounts receivable, and records retention.

• Assigns work tasks to Fiscal Analysts 2's and 3's in order to support the accurate and timely payments related to contract payments. Commerce rent payments. warrant re-issues, inter-agency payables, and international, loan, and federal wires.
• Research and pay any outstanding invoices not paid in a timely manner.
• Analyze, review, and release AFRS payment and accounts receivable batches.
• Reviews and approves inter-agency receivable warrants in the Contracts Management System.
• Provide guidance on complex contract payables and receivables, assist with resolving issues and explaining Commerce's process to internal and external customers.
• Resolve discrepancies or staff errors on contract payments and inter-agency receivables, complete warrant corrections, migrated warrants, or journal vouchers to correct mistakes.
• Complete monthly reconciliations related to contract payables and receivables.
• Ensure contracts and contract amendments are being executed in CMS timely and assist with resolving issues.
• Create, update, and maintain desk manuals for work performed within team.

• Creates and assigns roles for new Financial Services Division employees and for Developmental Disabilities Council (DDC) partners in the Contracts Management System C(MS).
• Reviews and verifies system security records for CMS are accurate and limit agency risk with accessibility to the functions within CMS.
• Review signature authority and update CMS with current security permissions to allow Program Warrant Approver roles throughout the agency.
• Manage the CMS Table Maintenance screens agency-wide.
• Act as the agency fiscal expert for CMS, assist with resolving issues, problem-solving complex scenarios. ensuring CMS reconciles with AFRS.
• Provide training to fiscal staff on CMS functionality and assist internal customers with issues. Work closely…