Fiscal Analyst Accounts Payable

Position: Fiscal Analyst 1 Accounts Payable
AGRICULTURE - A Cornerstone of Washington's Economy

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities - from ensuring food safety to environmental protection - touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Opportunity

The Financial Services program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed incompliance with state and federal guidelines as well as agency policies and procedures.

This position reports to the Accounts Payable Supervisor and contributes to the WSDA Mission Statement by supplying timely and accurate accounting information to both our internal and external customers. This position has responsibilities to analyze and process allocated expenditures. This position acts as a subject matter expert in researching, implementing and maintaining contract payments, yearly fair allocations, organic cost share payments, invoice payments and acts as a backup maintaining CRF, CSFRF, EFAP, TEFAP, CSFP and Specialty Crop Block Grant Program payments.

Important Notes

WSDA is recruiting for a full-time permanent Fiscal Analyst 1 position within the Directors Office Division. This position is based full-time at the WSDA headquarters building located in Olympia, Washington due to the specific nature of the job duties. This is not a union represented position.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: $48,324 - $63,252 annually.

What to Expect

Some of the various responsibilities within this role:

Receive, review, analyze, interpret, process, and reconcile all payments including invoice payments, organic cost share, contract payments, payments to other state agencies in accordance with Generally Accepted Accounting Principles (GAAP)

* Verify correctness of invoice quantity and amount.

* Analyze and interpret payment documents for accuracy and completeness.

* Check for duplicate payments.

* Create and process payment batches using Financial Toolbox and AFRS.

* Audit the vendor's information in batches before release.

* Code each document to ensure payments are charged to the appropriate divisions.

* Track payments by date paid in Enterprise Contracts Management System (ECMS).

* Respond to inquiries from agency personnel or vendors concerning payment status for referenced accounts.

* Research general questions from vendors or employees.

* Assist higher-level staff with financial summary information, analysis of financial reports and development of fiscal procedures.

* Analyze and correct discrepancies.

* Access the agency financial reporting system (AFRS) to prepare and review fiscal documents.

* Assist in fiscal year closing of financial records.

Processes additional payments as needed

* Verify correctness of invoice quantity and amount.

* Check for duplicate payments.

* Verify approval for payment.

* Verify receipt of goods and services

* Research general questions.

* Create and process payment batches using AFRS and Financial Toolbox.

Assists with ensuring and establishing statewide vendor records are correct

* Work with vendors to get appropriate paperwork completed and submitted.

* Work with OFM to get a vendor number assigned.

* Research and respond to customer inquiries.

* Work with vendors to obtain required paperwork ie: W9, direct deposit or change form.

Mailroom

* Mailroom coverage

* Verify tapes from mailroom accuracy.

Reception backup

* Backup reception coverage.

* Answer phones, greet customers.

Who should apply?

Profession…