Fiscal Analyst

Working Title Advancement Finance and Gift Accounting Manager

Location:

Olympia

EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen’s non‑discrimination policies or to report discrimination, please visit the Affinative Action and Equal Opportunity webpage rgreen.edu/equal opportunity or contact the officer at (360) 867‑5371.

This position directs fiscal and gift services operations for Advancement and The Evergreen State College Foundation, serving as the division’s subject‑matter expert on philanthropic revenue accounting, financial compliance, and fund management. Reporting to the Director of Advancement, the role provides strategic oversight of financial operations, ensuring accuracy, integrity, and adherence to donor intent, institutional policies, and federal and state regulations.

This role supervises the Fiscal Analyst 2 (Senior Gift Processing and Accounting Analyst), provides guidance, quality control, and professional development, and maintains accountability for the accuracy and timeliness of gift processing, revenue classification, and reconciliations. The incumbent leads the development and implementation of fiscal procedures, monitors internal controls, interprets policies and regulations, and ensures audit readiness and compliance for all financial and gift‑related activities.

The incumbent oversees a broad portfolio of fiscal responsibilities, including procurement, accounts payable, credit card and travel card administration, budget development, and reporting. The position evaluates fiscal data to identify trends, discrepancies, and operational risks and recommends improvements to enhance efficiency, strengthen internal controls, and support strategic decision‑making.

• Develop and implement Advancement’s fiscal procedures to meet business needs and comply with industry best practices.
• Supervise Advancement fiscal staff responsible for gift processing, ensuring accuracy, compliance, and responsive services.
• Oversee data and gift‑entry processes, ensuring accuracy, consistency, efficiency, and timely completion; perform gift processing tasks as needed.
• Provide oversight and ensure accuracy of online giving forms and workflows.
• Maintain the Foundation’s chart of accounts and fund records with accurate donor restriction information.
• Administer gift acceptance policy reviews for complex or non‑standard gifts.
• Coordinate system access, user permissions, and platform settings across Raiser’s Edge NXT, Banner Finance, and related fiscal systems.

• Oversee spending of Foundation funds by campus offices, ensuring funds are spent according to donor intent and communicate proactively about usage and restrictions.
• Process and reconcile transfers of expenses and revenues within the Foundation and between the College and the Foundation.
• Monitor endowment funds and ensure new contributions are invested promptly and reports are generated.
• Establish and maintain internal controls for fiscal operations.
• Coordinate the annual production of endowment reports to donors.
• Interpret and apply College and Foundation policies in fiscal management and recommend actions based on policy interpretation.

• Prepare and review all reports, including monthly fundraising reports, Endowment Contribution Reports, Assessment Fee Reports, and Voluntary Support of Education reports.
• Prepare ad‑hoc and executive‑level fiscal analyses for stakeholders as needed.
• Develop and refine reporting tools, templates, and processes to improve data accuracy and usability.
• Analyze financial data to identify trends and potential compliance risks and propose recommendations.

• Oversee management of the Foundation’s financial operations, including external filing and insurance.
• Procure insurance for the Foundation, negotiating on behalf of the Foundation and evaluating policies with legal counsel.
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