Fiscal Analyst | Disbursements

Fiscal Analyst 1 | Disbursements

The Washington State Department of Corrections is seeking a committed team player to join the Disbursements team as Fiscal Analyst 1. The goal of this position is to ensure accurate and timely disbursement of funds to the Agency's vendors and employees.

As an entry level Fiscal Analyst, you will be responsible for maintaining existing procedures to ensure the efficient and effective operation of payment processing and the computerized disbursement using the financial reporting system of the DOC Accounts Payable unit classified as "Disbursements". Agency Employees cannot work safely, efficiently, or effectively without timely delivery of essential goods and services. The Disbursements Unit processes all non-salary expenditures including but not limited to, food, clothing, fuel, monthly utilities, contracted services, services from other state agencies, communications, facility leases, equipment, and other goods and services.

Inaccurate or untimely disbursements of payments could result in suspension of services or delivery of goods, which would have detrimental impact on the safe and orderly operation of our prison facilities and community supervisor and could result in creating a serious safety issue for the public, DOC Staff, and incarcerated and supervised individuals. Timely payments of Agency obligations are essential to DOC's Mission to improve public safety.

We are searching for candidates who work positively to establish and maintain professional relationships with customers and coworkers, in addition to candidates that can maintain a high degree of productivity with the ability to balance tasks and deadlines. If this sounds like a role you'd be interested in, please review the job posting and apply!

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Fiscal Analyst 1, some of your duties will include:

• Performing journey-level accounting duties in accordance with GAAP, OFM and DOC policies and procedures which could look like:
  • Monitoring, maintaining, and processing assigned payment groups timely and accurately
  • Performing the following functions for assigned vendor groups
  • Accurately and timely analyzing and preparing invoice vouchers and purchase order documents for payments, reviews payment terms, and takes discounts where possible
  • Verifying local sales and use tax rates
  • Matching required documents together, reconciling discrepancies between purchase orders and receiving reports, verifying the accuracy and extensions of vendor invoices, verifying sales and use tax rates, verifies expenditure coding, and ensures appropriate payment authorization
  • Preparing payment batches per standard process
• Inputting batches accurately into AFRS either by direct keying or utilizing AFRS Toolbox interface
• Duplicating payment and encumbrance report monitoring
• Opening and distributing mail
• Other duties as assigned

What we need (required qualifications):

• High School Diploma or GED
• One year of relevant experience. Relevant experience is defined as Fiscal Technician 2 or above level work.
• Provided that a candidate possesses a degree focused on accounting or business management/administration:
  • AA degree can be equivalent to 1 year required work experience
  • BA degree or above can be equivalent to 2 years of required work experience

Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements.

• Well organized.
• Accurate and attentive to details.
• Excellent communication and public relations abilities.
• Strong typing and computer application skills.
• Ability to work in a team setting and assist and support others.
• Able to operate telephone, PC, copier, and other basic business machines.
• Ability to establish effective work methods.
• Ability to multitask and work in an open workspace environment with frequent distractions.
• Basic skills or above in Microsoft Excel, Word, and Outlook.

What will make your application stand out (preferred qualifications):

• AFRS and Enterprise Reporting experience.
• Tolerant to stress by effectively handling highly stressful or adverse situations, making good decisions, working calmly and accurately and helping to calm others
• Must have high level of integrity and ethics
• The ability to effectively express and convey ideas and information that is appropriate to both the complexity of the topic and the and the knowledge and understanding of the audience
• A business focused bachelor's degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of…