Subsidy Program Manager; COM

Subsidy Program Manager (COM
3)

The Housing Division partners with local governments, tribes, housing authorities, nonprofits and other organizations to develop and preserve affordable housing, promote individual and family self-sufficiency, and reduce adult and youth homelessness.

This position works within the Office of Apple Health & Homes and Permanent Supportive Housing (AHAH-PSH) and serves as a program specialist for the AHAH-PSH subsidy team.

• Write and publish Notices of Funding Availability (NOFAs) in compliance with legislative budget and agency requirements.
• Administer competitive funding programs, including soliciting and evaluating applications for funding.
• Conduct competitive funding and procurement processes in alignment with Commerce and HD policies.
• Develop and maintain application forms and lead the application and review process; recommend allocations of PSH funding to awardees.
• Establish and maintain PSH subsidy program policies and processes, guiding continuous improvement based on program data, legislative requirements, and grantee feedback.
• Provide technical assistance and consultation to grantees, landlords, partner providers, and their staff regarding PSH subsidy programs, guidelines, best practices, implementation, and cost reimbursement, including system use through Secure Access Washington (SAW) and the FUTURE database.
• Set up applicable data systems, including Contract Management System (CMS) and tracking tools related to contracts, budgets, and compliance reviews.
• Assist with drafting legislation and providing presentations and representation at the agency level at professional, local, state, regional, or national meetings.
• Respond to agency and legislative requests for information.

• Negotiate, develop, and monitor complex contracts.
• Develop and maintain PSH contract templates in compliance with current legislation, policies, and agency practices.
• Review, analyze, and approve allowable reimbursement according to contract, PSH subsidy program NOFAs, agency policies, and other pertinent guidelines; update applicable data systems and approve payments.
• Manage annual review and renewal for project funding and contracting.
• Develop and maintain tools for evaluating and tracking performance and contract requirement compliance through to contract end, including de‑obligation of funds, amending contracts, and decision memos for management approval.
• Update internal budget documents as necessary, prepare budget modification forms as needed, and communicate all changes to relevant grantees and staff.
• Monitor for compliance and performance of contract scope, implementing performance improvement plans.
• Ensure data quality in agency data systems through continuous audit of contracts.
• Establish internal and external review processes and policies identifying program improvements.

• Negotiate, review, approve, and monitor rent subsidy vouchers.
• Provide support, training, coordination, and technical assistance to awardees, state partners, providers, and landlords on program requirements, guidelines, best practices, and processes.
• Develop and maintain voucher forms and Rental Assistance Payment Agreement template in compliance with current legislation, policies, and agency practices.
• Review, analyze, and approve allowable reimbursement according to current legislation, agency policies, and other pertinent guidelines; update applicable data systems and approve payments.
• Manage annual review and renewal of vouchers.
• Develop and maintain tools for evaluating and tracking performance and compliance through to contract end, including de‑obligation of funds, amending contracts, and decision memos for management approval.
• Update internal budget documents as necessary, prepare budget modification forms as needed, and communicate all changes to relevant grantees and staff.
• Collaborate with the AHAH-PSH Compliance and Monitoring team to monitor for compliance and performance of contract scope, implementing performance improvement plans.
• Ensure data quality…