Records Consultant

Records Consultant - Library and Archival Professional 2

Full time, Permanent.

The Washington State Archives preserves and provides access to millions of legal and historical records of our state and local governments. The Records Consultant helps government agencies with the management and retention of their public records, providing advice, consultations, and training to improve discoverability and increase access to the collection. The position reports directly to the State Records Manager and involves developing online educational resources, reviewing retention schedules, and supporting the State and Local Records Committees.

• Answers routine questions from external customers relating to archives and records management issues with professional in‑depth knowledge.
• Independently conducts on‑site consultations to provide advice and assistance to customers on routine archives and records management issues.
• Builds and maintains working relationships with internal and external customers.
• Promotes and facilitates the use of archives services by local and state government agencies.
• Supports and assists the administration of the local records grant program.

• Develops clear, concise, and easy to follow advice sheets, “How‑to” videos, forms/templates, and other tools to assist government agencies with routine archives and records management issues.
• Researches legal issues, best practices and approaches taken in other jurisdictions as part of the development of the online resources/tools using professional in‑depth knowledge.
• Reviews existing online resources to ensure they are up‑to‑date and relevant.

• Identifies and recommends improvements to retention schedules.
• Assists with the editing of records retention schedules.
• Assists with preparation of meeting agendas, meeting packets, drafting of minutes, and giving public notice of meetings.

• Presents in‑person training and webinars to government agencies and other stakeholders on archives and records management topics.
• Organizes presentation arrangements such as booking venues, organizing catering, registrations, and printing of handouts.

• Provides backup support to archives’ research services.
• Other duties as assigned.

• Master’s degree involving archives and records management, history or related field and one year of experience as a professional archivist and/or as a records management professional OR 7 years of professional, full‑time experience managing information and records in government or highly regulated records management environment or interpreting, applying, and/or implementing retention schedules may substitute for higher education.
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position.

• Experience with records retention schedules, particularly government.
• Experience presenting training to small and large groups either in‑person and/or via webinars.

The incumbent works in an office environment as well as records storage environment. The standard work hours are Monday‑Friday from 8:00 AM to 5:00 PM, though work may require evenings, weekends, and holidays, particularly during emergency situations. Occasional statewide travel will be required and may involve overnight stays. The position requires strong verbal and written communication skills, professional representation of the Office, and the ability to multi‑task while retaining focus on complex issues for an extended period.

• This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will be considered in determining the applicant’s suitability for the position.
• Current Washington state driver’s license or appropriate accommodation is required.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should email hr.gov.