Law Firm Office Administrator

As the law firm Office Administrator at this global law firm, you will be responsible for many operations, administrative and general financial tracking functions across the firm. You will lead office functions and be the main point of contact for HR/people management inquiries. The ideal candidate will also help foster strong working relationships with clients, vendors, and external contacts. This role requires ultra communication skills.

Utilizing your interpersonal skills, you will manage the daily flow of the office and be responsible for ad hoc projects. If you have mastered white-glove service with a positive, go-getter attitude, this could be a great opportunity for you!

• Office inquiries master, including but not limited to knowledge surrounding accounting, IT, or HR-related questions.
• Oversee HR tasks, such as recruiting efforts, assist with interviewing, hiring, onboarding/offboarding processes, employee benefit enrollment and updating personnel files via electronic and hard copy systems.
• Track and manage financial details and firm-wide budgets, maintain organized reporting across spreadsheets. Analyze information to better refine and allocate resources.
• Oversee the invoicing process with third party vendors and follow-up on financial needs.
• Assist with client engagement and communication when needed.
• Supervise front office staff with professionalism and encourage a positive work environment.
• Manage a variety of projects based on the firm’s needs, assessing process improvements where applicable.

• Highly competitive benefits and salary package including work/life balance and extensive paid time off.
• Voted one of the best law firms to work for!
• This role offers a hybrid schedule, but requires flexibility to meet deadlines and the needs of the firm.

• Know-how. You possess a Bachelor’s Degree alongside at least five years of Office Management experience. Candidates with law firm experience are encouraged to apply!
• People-centered. You build authentic relationships and bring a positive, engaging presence to every interaction.
• Sound judgment. You demonstrate strong situational awareness and professionalism when working with colleagues, clients, and vendors.
• Low-ego contributor. You approach new challenges with humility, initiative, and a commitment to earning trust.
• Financially astute. You work confidently within budgets and maintain exceptional attention to detail.
• Communicator. You have excellent interpersonal, verbal, and written communication skills.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.