Benefits Administrator (HRC2) - Olympia ​/ Hybrid

Benefits Administrator (HRC2)

This position is mainly virtual but requires the flexibility of the incumbent to come into the office in Olympia infrequently or as business needs arise. The ideal candidate for the Benefits Administrator (HRC2) position is a detail-oriented, Human Resources professional with deep expertise in employee benefits administration and compliance.

This position will join our Payroll Team. The candidate will bring a strong foundation in benefits administration, compliance, human resource policies, enabling them to provide expert guidance and counsel to managers, supervisors, and employees. With a commitment to equity, integrity, and confidentiality, they administer health benefit actions and shared leave donations for eligible employees in accordance with the Collective Bargaining Agreement (CBA) and Washington Administrative Code (WAC).

This candidate excels in managing benefits transactions and data within systems such as HRMS and Benefits 24/7. They are proactive, adaptable, and collaborative and should be comfortable in providing training and consultation on HR programs, benefits eligibility, and compliance processes.

As the Benefits Administrator, you will serve as the agency's designated Subject Matter Expert (SME) for health including medical, dental, life, Long Term Disability (LTD), Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and Dependent Care Assistance Program (DCAP).

Some of your daily tasks include but not limited to:

• Interprets, evaluates, and resolves problems pertaining to the application of the Collective Bargaining Agreement (CBA), the Washington Administrative Code (WAC), Revised Code of Washington (RCW), Office of Financial Management (OFM), Health Care Authority (HCA), Affordable Care Act (ACA), and agency policy and procedures.
• Respond to and research inquiries from employees, other agency benefits coordinators, HCA, and OFM, regarding benefits, insurance, shared leave, Medicare eligibility, LTD claims, PFML, or FMLA.
• Independently consult with managers, supervisors, and employees on Shared Leave, FMLA, and PFML processes and procedures regarding insurance eligibility and how to complete mandatory ACA Worksheets.
• Present training sessions related to specific HR programs.
• Research, review, prepare, access, and enter data into the Human Resource Management System (HRMS) and Benefits 24/7 insurance system.
• Assist in developing, revision, and implementation of HR policies and procedures.
• Verify and approve documents for dependent eligibility on behalf of the HCA.
• Send documents related to benefits to the Imaging Unit to be filed into the employee's Payroll file.

Qualifying candidates will meet one of the following criteria options:

• Five (5) years of professional human resource experience.
• Associate degree with focus on business, human resources, social or organizational behavioral sciences, or related field AND Three (3) years of professional human resource experience.
• A Bachelor's degree with focus on business, human resources, social or organizational behavioral sciences, or related field AND One (1) year of professional human resource experience.

Required experience includes:

• Data Management
  
  Skills:
  
  Proficiency in handling HR data systems and records.
• Reporting Expertise:
  Ability to prepare detailed business analyses and reports.
• Conflict Resolution
  
  Skills:
  
  Ability to address workplace grievances and complaints.
• Policy Knowledge:
  Understanding of HR policies and procedures for resolving issues.
• Onboarding
  
  Skills:
  
  Ability to facilitate effective employee integration.
• Communication
  
  Skills:
  
  Proficiency in presenting essential HR information.

Preferred/Desired

Qualifications:

• Professional HR experience involving benefits administration, leave management, or HR compliance.
• Demonstrated experience interpreting and applying state and federal laws, including Washington Administrative Code, Revised Code Washington, Affordable Care Act, Family Medical Leave Act, Paid Family Medical Leave, and collective bargaining agreements.
• Experience administering or coordinating employee benefits programs, including medical, dental, life, Long Term Disability, Heath Savings Account, Flexible Spending Account, and Dependent Care Assistance Program.
• Experience processing HR transactions in systems such as HRMS, Benefits 24/7, or similar HRIS platforms.
• Experience researching complex HR issues and providing guidance to employees, managers, and external stakeholders.

Required equity competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Special Requirements/Conditions of Employment:

• Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.

Please submit ONLY the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you NOT include…